Manage complex executive calendars; coordinate meetings across time zones and align scheduling to priorities.
Plan and accomplish meeting logistics (agenda support, materials, attendee coordination, rooms/virtual links) to ensure executives are prepared.
Be a trusted liaison for the executive's office assessing inbound requests, communicating with internal/external partners, and building relationships.
Experian is a global data and technology company, powering opportunities for people and businesses around the world. A FTSE 100 Index company listed on the London Stock Exchange (EXPN), they have a team of 23,300 people across 32 countries with corporate headquarters in Dublin, Ireland.
Manage complex executive calendars, scheduling, and time optimization for senior leaders.
Coordinate domestic and international travel arrangements and prepare executive communications and meeting materials.
Handle sensitive information with discretion, support project coordination, and proactively improve operational workflows.
Jobgether is an AI-powered job matching platform that connects top-fitting candidates with hiring companies. They process applications and share shortlists with employers, who manage final decisions and interviews.
Book travel arrangements including flights, transportation, and accommodations.
Prepare and reconcile expense reports, ensuring compliance with company policies.
Take meeting minutes and track action items from meetings when requested.
Experian is a global data and technology company, powering opportunities for people and businesses around the world. We have an amazing team of 25,200 people in 32 countries and our culture is people-first, inclusive, and purpose driven.
Manage complex executive calendars and meeting coordination.
Support communication across departments and project teams.
Improve administrative and operational processes.
3Pillar Global is a software development company that builds digital products for businesses. While the employee count is not specified, the company seems to have a fast-paced and growing environment focused on innovation.
Partner with the CEO and leadership team to scope roles, manage candidate pipelines, and coordinate interviews and onboarding for new team members.
Act as the point of contact for the CEO and Head of Acceleration for both internal and external stakeholders.
Develop systems and processes to ensure accuracy and efficiency for appointments and various business tasks.
Decile Group aims to transform venture capital into a force for good. They are working to launch 1,000 next-generation venture capital firms by 2025 and reducing barriers of entry for next generation investors.
Supporting founders with personal organization, travel, and event planning.
Assisting with client communication, onboarding, and support.
Linear Agency is led by Ciaran Finn and Evan Carroll. They are high-energy agency founders. The company invests heavily into those around them, and there is genuine growth opportunity for the right person long-term.
Proactively manage the CEO’s complex calendar, prioritizing and scheduling meetings with internal teams, partners, and stakeholders.
Serve as a gatekeeper and liaison for the CEO—filtering communications, preparing agendas, and handling follow-ups.
Follow up on delegated tasks to ensure timely execution and accountability.
Circle of Greatness is a high-performance brand committed to scaling impact, driving innovation, and delivering transformational services across business and lifestyle sectors. They are a rapidly growing organization seeking an agile, highly organized, and trustworthy Executive Assistant to support their CEO.
Support the VP of Business Systems, VP of Support, and VP of Data across scheduling, logistics, communication, and day-to-day execution so priorities stay on track and follow-through is clear.
Manage complex calendars by vetting requests, prioritizing meetings, proactively managing conflicting calendar times, recommending tradeoffs, ensuring appropriate spacing between meetings and breaks.
Prepare complete agendas from high-level meeting descriptions and linked materials so leaders are ready for internal and external meetings with the right context and decisions.
GitLab is the intelligent orchestration platform for DevSecOps. More than 50 million registered users trust GitLab to ship better, more secure software faster. The same principles built into our products are reflected in how our team works: they embrace AI as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact.
Calendar Optimization: Manage complex, high-velocity calendars for the CSO and EVP of Sales.
GTM Coordination: Partner with the EVP of Sales to assist in tracking sales performance metrics, preparing for business reviews and executive commit calls, and streamlining communication with the broader sales org.
Glia is the leading AI customer service solution for banks and credit unions, unifying AI and human agents. They value their employees, as proven by their certification as a Great Place to Work, with 98% employee satisfaction and have over 700 financial institutions as clients.
Manage communications with various stakeholders at all levels, ensuring effective communication and appropriate tracking to closure.
Proactively foresee potential needs or issues and exercise structured, logical decision‑making to keep the executive activities running smoothly.
Serve as the primary point of contact and provide end‑to‑end support, exercising solid judgment and problem‑solving skills when challenges arise.
Miratech helps visionaries change the world as a global IT services and consulting company. They bring together enterprise and start-up innovation to support digital transformation for some of the world's largest enterprises with nearly 1000 full-time professionals.
Own the CEO’s calendar and keep priorities aligned with business goals.
Attend key meetings (fully remote) and capture actionable minutes that drive follow-up and execution.
Manage high-volume correspondence across Email, Slack, Asana, and other platforms.
LifeBonder is a social platform built to help people find their true tribe by pairing them with kindred souls who match their energy and values. They encourage real-world connection, from spontaneous meet-ups to deep, lasting friendships that thrive face to face.
Maximize executive time by managing multiple complex calendars.
Thoughtfully arrange domestic and international travel, minimizing business impact.
Champion company culture by owning all aspects of team gatherings.
Optro is the leading audit, risk, ESG, and InfoSec platform on the market that has surpassed $300M ARR and is continuing to grow. More than 50% of the Fortune 500 leverage their award-winning technology. They are one of the 500 fastest-growing tech companies in North America for the seventh year in a row.
Own inbox and calendar management across multiple professional and personal domains.
Build systems and processes and execute day-to-day tasks.
Coordinate logistics across a busy entrepreneurial household including scheduling.
Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. They are a people-centered agency with a passion for leaving every person and business in a better position than they found them.
Managing complex executive calendars, prioritizing time across multiple time zones.
Serving as the primary point of contact for internal teams, clients, and external partners.
Drafting, reviewing, and managing high-level correspondence and communications.
Veta Virtual is hiring a Remote Executive Assistant for one of their fast-growing clients. The company offers a dynamic environment with real opportunities to grow and a supportive, collaborative culture where contributions are seen and valued.
Provide broad administrative and operational support across departments, including document preparation, proofreading, data entry, and reporting.
Manage shared inboxes and communication channels, triaging requests and directing them to appropriate teams or stakeholders.
Assist directors with travel arrangements, event registrations, calendar management, expense tracking, and special projects.
Our partner company operates in a fast-paced, highly collaborative engineering and consulting environment. They are seeking an Administrative Senior Associate to provide essential operational support within a fully remote team, emphasizing efficiency and adaptability.