Legal Support Specialist (Legal Secretary)

Provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. Handles scheduling and travel arrangements, schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required. Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner. Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders. Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings. Establishes and maintains filing and records, in both hard copy and electronic formats. Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required. Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results. Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools.Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents. Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff. Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters. Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.