Project Coordinator & Marketing Ops Virtual Assistant

We’re seeking a versatile, detail-oriented Virtual Assistant to support a digital marketing agency and help launch two new digital businesses. This role combines admin, marketing operations, and light project coordination. You’ll help polish documents and SOPs, build simple marketing assets, support outbound campaigns in Apollo, and coordinate with freelancers/designers for a new file-cleanup service. Key Responsibilities: Marketing Ops & Growth - Build and clean email lists; prep targeting inputs for Apollo campaigns. Assist with cold email setup in Apollo (sequences, merge-field QA, targeting). Draft/edit short copy (email subject lines, blurbs, one-pagers). Create basic marketing materials and sales one-pagers (Canva). Project Coordination - Track tasks, timelines, and deliverables across agency + two new businesses. Help create and maintain SOPs, checklists, and shared folders. Coordinate with freelancers/designers (especially on Figma file cleanup projects). Serve as point of contact for new file-cleanup service: intake client requests, log details, ensure smooth handoff/delivery. Admin & Documentation - Format and polish training manuals, proposals, decks (Google Docs/Slides or MS Office). Keep folder structures/files organized and version-controlled. Weekly reporting: tasks done, in-progress, and at risk.