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17 of 18 jobs
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Open Positions
Create and publish social media content and manage content calendars. Execute email campaigns via Mailchimp and support paid advertising. Provide administrative support including answering calls and assisting the team.
Digital Marketing
Social Media
Mailchimp
Paid Advertising
Written Communication
Manage day-to-day customer support communication primarily via email. Communicate with healthcare professionals using medical terminology. Support the Head of Product with administrative tasks and scheduling.
Medical Terminology
Written English
Attention To Detail
Computer Literacy
Communication
Coordinate travel logistics including airport transfers, hotel preferences, and supplier confirmations. Manage client communication and ensure all trip details are accurately tracked and executed. Support the lead advisor by proactively handling operational tasks and resolving logistical issues.
Attention To Detail
Written English
Organization
Communication
Create high-performing direct response advertisements for e-commerce and D2C brands. Analyze advertising performance data to inform creative decisions and optimize for ROI. Develop creative concepts with strong hooks and fast-paced editing to drive conversions.
Video Editing
Performance Analysis
E-commerce
Provide high-level executive support to the principal of a private family office, including calendar management, travel coordination, and meeting preparation. Conduct research, due diligence, and vendor sourcing to support business initiatives and investment decisions. Manage operational tasks, project coordination, and personal assistance across business and personal affairs.
Project Coordination
Calendar Management
Communication
Make outbound calls to senior executives at targeted businesses. Follow a structured script while building rapport and handling objections. Record call outcomes and coordinate with the business owner for feedback.
Outbound Sales
Communication
Rapport Building
Objection Handling
CRM
Turn product photos into ready-to-review listing drafts on eBay and Whatnot. Research and fill in accurate item details using tools like Google Lens and competitor listings. Write standardized eBay titles and build full listings, leaving drafts for client review.
Detail-oriented
Reliability
Manage executive's inbox, calendar, and travel arrangements across multiple business entities. Provide personal and business administrative support, including property management and document preparation. Proactively handle tasks and communicate with clients, contractors, and suppliers.
Organizational Skills
Time Management
Microsoft Office
Google Workspace
Communication
Manage and maintain HubSpot CRM, ensuring data accuracy and organization. Build and manage automations using Zapier and AI tools like ChatGPT. Support operational processes, scheduling, and KPI tracking across the business.
HubSpot CRM
Zapier
Google Workspace
Automation
Manage day-to-day people operations and HR administration, including recruitment coordination and employee documentation. Support employee onboarding and offboarding processes while handling confidential information professionally. Identify opportunities to automate administrative processes using AI and modern workflows.
Ashby
DocuSign
Slack
AI Tools
Provide essential administrative support to a mental health practice, managing faxes, documentation, and lab-related tasks. Coordinate prior authorizations, external referrals, and administrative follow-ups. Answer phone calls professionally and maintain confidential medical information.
Healthcare Support
Identify and secure high-quality backlink placements through HARO, Qwoted, podcasts, and guest posts. Manage the outreach pipeline from initial contact to confirmed placement, tracking progress with Semrush. Provide weekly reports on placements, referring domains, and future opportunities, measured against KPIs.
SEO
Manage the founder's calendar and inbox daily, prioritizing tasks with urgency to clear the queue. Own each step of client transactions independently, from handoff to completion. Handle polished communication with high-net-worth clients, using CRM (HubSpot) and spreadsheets.
Calendar Management
Inbox Management
CRM (HubSpot)
Written Communication
Provide administrative and project support using Buildertrend and Xero. Manage client contracts, supplier documentation, and compliance records. Handle marketing activities including social media, website content, and award submissions.
Xero
Monday.com
Microsoft Office
Canva
Manage calendar and schedule meetings across both businesses. Keep inbox organized, reply to routine emails, and hold regular check-ins on daily/weekly to-dos. Provide general administrative support, handle light calling, and assist with ad hoc tasks as the tax planning business scales.
Organizational Skills
Calendar Management
Email Management
Independent Work
Provide comprehensive executive and administrative support to two founders. Handle invoicing, financial administration, and client follow-ups. Manage operations, track outstanding tasks, and improve processes.
Microsoft 365
Excel
Invoicing
Executive Assistance
Operations Management
Serve as first point of contact for homeowners, handling inquiries and scheduling inspections. Coordinate project documentation, permits, and CRM records to ensure smooth operations. Support marketing initiatives including email campaigns, social media, and online reviews.
Customer Service
CRM
Google Workspace
Organizational Skills
Communication
Generate new business opportunities through outbound prospecting, referrals, and networking. Conduct discovery meetings and deliver professional presentations to prospective clients. Manage the sales pipeline from initial outreach through to signed agreements.
Sales
Business Development
Consultative Selling
CRM
Communication