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11 of 11 jobs
Benefits Overview
11 of 11 jobs
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Open Positions
Manage property maintenance requests and work orders from intake to completion. Communicate clearly with tenants, property managers, and vendors to schedule and resolve issues. Use AppFolio to maintain real-time logs and audit vendor invoices.
Communication
Negotiation
Organization
Coordinate and monitor freight shipments, communicating with carriers to ensure on-time delivery. Troubleshoot delays, resolve appointment and routing issues, and keep internal teams updated. Take ownership of logistics problems from identification through resolution while maintaining accurate records.
Logistics
Communication
Problem Solving
Microsoft Teams
Provide day-to-day support to the finance team across AP, AR, and reconciliations Assist with month-end close, inventory accounting, and financial data maintenance Use Sage and Excel to review financial information and resolve discrepancies
Accounting
Accounts Payable
Accounts Receivable
Excel
Take full ownership of accounts receivable, including collecting unpaid balances and past-due accounts. Proactively contact clients, follow up on late payments, and negotiate payment arrangements. Maintain accurate records, resolve billing disputes, and support invoicing with tools like QuickBooks.
Accounts Receivable
Collections
Negotiation
QuickBooks
Communication
Book and manage all travel end to end, including flights, hotels, and ground transport. Track conference commitments and deadlines, maintaining a shared travel and events tracker. Manage the executive's calendar, email inbox, and CRM while using AI tools daily.
Executive Assistance
AI Tools
Google Workspace
CRM
Manage up to four email inboxes and turn requests into Asana tasks with follow-ups. Own vendor and invoice follow-through, quality-check orders, and handle basic customer support by phone and email. Support social media across three brands, research offerings, and help with content and shoots.
Google Workspace
Asana
CRM
Communication
Problem Solving
Build, configure, and maintain GoHighLevel client environments, including workflows, automations, Stripe payments, and troubleshooting. Manage ClickUp project boards, SOP templates, and launch checklists while proactively solving blockers. Create graphics, video edits, and AI copy for ad campaigns, and support technical client onboarding.
GoHighLevel
ClickUp
Stripe
Canva
Meta Ads Manager
Own inbox triage, calendar management, travel, and AI briefings. Work on a 5+3 split shift with live overlap in PST and async prep. Use AI tools like Claude and ChatGPT to research and manage tasks.
Google Workspace
Notion
Slack
AI Tools
Calendar Management
Execute digital marketing strategies for a real estate agent, including social media scheduling, Canva graphics, and short-form video editing. Manage email marketing and CRM by drafting newsletters, segmenting contacts, and tracking engagement metrics. Ensure brand consistency, monitor community interactions, and escalate leads to the agent.
Digital Marketing
Social Media Management
Canva
Email Marketing
CRM
Manage EHR transition and data migration from Practice Fusion to SimplePractice. Handle calendar, prior authorizations, prescription refills, and inbox triage. Serve as a compassionate front-line communicator for patients and families.
EHR Systems
HIPAA
Calendar Management
Patient Communication
Provide professional customer service via phone, email, and live chat, aiming to answer calls within three rings and emails within two hours. Manage escalated issues, provide accurate product, lead-time, and delivery information, and recommend alternatives when needed. Collaborate with Order Entry, Accounting, Purchasing, Sales, and Operations to resolve enquiries and proactively monitor shipments.
Customer Service
Communication
Problem Solving
ERP Systems
Order Management