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Benefits Overview
19 of 20 jobs
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Open Positions
Act as the primary point of contact for customers from enquiry through delivery, ensuring a premium concierge experience. Coordinate logistics for high-value orders, including tracking shipments and resolving issues. Engage warm leads and follow up on abandoned carts to drive conversions.
Customer Success
Logistics
Communication
Sales Support
Google Workspace
Coordinate and track projects from start to completion, ensuring timely delivery and resolving issues proactively. Provide exceptional customer service in both Spanish and English, managing calls and emails to build strong client relationships. Handle billing, invoicing, and payment tracking while supporting business development through outbound follow-ups.
Bilingual (English/Spanish)
Operations Coordination
Customer Service
Communication
Microsoft Office
Monitor and respond to Instagram and TikTok comments and DMs in each client's unique brand voice. Manage affiliate relationships and campaigns using the Endless.io platform. Organize raw photo and video files and support daily operations across multiple social platforms.
Social Media Management
Community Management
Affiliate Marketing
Communication
Confirm the following day's appointments by text via Ring Central. Respond to incoming patient text messages promptly throughout assigned shifts. Schedule and manage bookings in Dr. Chrono across multiple providers.
Communication
Scheduling
Customer Service
Maintain accurate bookkeeping records and reconcile transactions using QuickBooks. Perform month-end close procedures and reconcile bank, credit card, and balance sheet accounts. Ensure financial records comply with GAAP and prepare audit-ready documentation.
QuickBooks
GAAP
Accrual Accounting
Bookkeeping
Reconciliation
Provide legal administrative support including case organization, calendar management, and document filing. Perform data entry and financial record management using Excel for guardianship accounting tasks. Communicate with clients, courts, and third parties via email and phone, with Spanish proficiency a plus.
Microsoft Excel
Microsoft Outlook
Data Entry
Monitor and triage the inbox daily, flagging urgent items, and draft responses on the founder's behalf. Schedule and coordinate meetings across time zones, resolve conflicts, and prepare agendas. Research relevant industry events, handle logistics, and gather background on customers and prospects.
Calendar Management
Event Planning
Research
Act as primary client contact, manage service enquiries, and build strong client relationships via phone, email, and virtual meetings. Prepare and implement financial plans using eMoney, manage client accounts on the Charles Schwab platform, and maintain CRM records. Coordinate with the Financial Advisor to ensure outstanding service, handle planning tasks independently, and streamline internal processes.
CRM
Financial Planning
Client Relationship Management
Coordinate domestic and international shipments with freight forwarders and ensure smooth order fulfillment. Prepare and maintain commercial shipping documentation and classify products using HS Codes. Update and maintain data across ERP systems and assist with operational reporting and process improvements.
Logistics
ERP
Microsoft Excel
Process and code purchase invoices, raise sales invoices, and reconcile financial transactions. Manage purchase orders and maintain accurate financial records using Xero. Communicate professionally with suppliers and internal stakeholders, supporting the Accounts team with ad hoc tasks.
Xero
Excel
Bookkeeping
Communication
Attention To Detail
Manage personal email inboxes, calendars, and appointments for a senior technology executive. Coordinate travel, holidays, family trips, social events, and ad hoc personal administration. Work independently with strong attention to detail and proactive communication skills.
Calendar Management
Travel Coordination
Communication
Organizational Skills
Manage a portfolio of e-commerce clients, building long-term relationships and delivering exceptional account management. Configure and optimize Shopify stores, including products, collections, navigation, shipping, taxes, and payment gateways. Coordinate with internal teams and external partners to ensure successful project delivery and client satisfaction.
Shopify
Account Management
Project Management
Client Communication
E-commerce
Conduct outbound calls to limousine companies, pitch Vxceed software, and book discovery meetings. Qualify prospects and update CRM records. Maintain accurate call notes and lead status updates.
Outbound Sales
Cold Calling
B2B Lead Generation
SaaS
CRM
Manage patient assessment process from intake through completion, ensuring all materials are prepared before appointments. Provide executive and administrative support including email management, scheduling, invoicing, and billing. Maintain compliance with healthcare privacy standards and proactively identify and resolve process issues.
Healthcare Administration
Patient Coordination
HIPAA Compliance
Communication
Organization
Own creative strategy, design, and execution for email and paid social campaigns. Implement AI workflows to generate ideas, speed up design, and improve internal processes. Maintain structured systems across Google Suite, Asana, Notion, and creative files.
Figma
Google Suite
Asana
Notion
AI Tools
Provide personal and business support to a busy U.S.-based physician entrepreneur. Manage travel arrangements, calendar, appointments, and administrative tasks. Conduct research and assist with marketing and business development initiatives.
Organization
Time Management
Communication
Google Workspace
Research
Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements. Organize priorities, handle inbox management, and support administrative tasks. Assist with meeting preparation and maintain clear communication on action items.
Google Workspace
Slack
Calendar Management
Communication
Organization
Deliver exceptional customer support across email, SMS, and other channels with proactive communication. Coordinate logistics, inventory, and fulfillment operations to ensure smooth processes. Support project management and process improvement initiatives to drive operational excellence.
Shopify
Inventory Management
Customer Service
Project Coordination
Logistics
Provide backend operational support across project administration, bookkeeping assistance, client follow-ups, and data management. Work closely with the business owner to reduce administrative workload and improve overall efficiency. Maintain accurate records, support client communication, and handle data entry tasks.
QuickBooks
Google Workspace
Microsoft Outlook
Manage accounts receivable by reviewing past-due balances and following up with customers. Process incoming payments and maintain accurate billing records in QuickBooks Online. Coordinate invoicing and customer communication using Crown and Microsoft Outlook.
QuickBooks Online
Microsoft Excel
Microsoft Outlook
Accounts Receivable
Billing