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Assist World
Assist World
29 open remote positions
Assist World provides virtual executive assistant services to busy executives, working closely with customers and investors. They are a remote-first company with a focus on proactive support and no tracker policy, fostering a culture of trust and autonomy.
Salary Distribution
29 of 29 jobs
Benefits Overview
28 of 29 jobs
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(24)
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Open Positions
Manage and coordinate administrative tasks on behalf of the executive with high attention to detail. Review and manage emails, draft responses, and follow up with stakeholders to ensure completion. Utilize AI tools like Claude to improve productivity and streamline administrative workflows.
HubSpot
Google Workspace
Slack
Make outbound cold calls to government prospects and book product demos for the sales team. Hit call volume targets of 30-40 calls per hour and maintain a high volume of rejection. Log call activity and outcomes accurately in JustCall and HubSpot.
Cold Calling
Outbound Sales
Communication
HubSpot
Government Sales
Support a fast-moving entrepreneur managing multiple businesses, client commitments, and family life. Manage calendars, emails, and administrative tasks across ventures. Communicate proactively and take ownership of responsibilities.
Communication
Organization
Time Management
Google Workspace
Asana
Make outbound calls to existing and newly purchased leads to re-engage and qualify them. Follow up consistently with leads to keep them warm until they are ready to transact. Book appointments or phone consultations for clients with qualified leads.
CRM Management
Phone Communication
Organization
Self-Motivation
Administer and maintain SharePoint Online sites, Lists, Libraries, permissions, and access. Troubleshoot and resolve SharePoint issues, including permissions and configuration problems. Support SharePoint migrations, restructures, and Microsoft 365 integration.
SharePoint Online
Microsoft 365
Troubleshooting
Document Management
Track mortgage payments and monitor rent payments across the rental property portfolio. Manage the client's email inbox, calendar, and make phone calls with vendors. Provide general executive assistant support across construction, property management, franchise acquisition, and recording studio.
Executive Assistance
Property Management
Google Sheets
Calendar Management
Phone Communication
Edit fast-paced, engaging and conversion-focused ads for e-commerce and D2C brands. Analyse campaign performance data, including hook rates and retention curves, to identify opportunities for creative improvement. Produce a variety of direct-response ad styles, from simple, high-converting UGC and product-focused ads to more advanced creative formats.
Video Editing
Direct Response Marketing
Data Analysis
Animation
Prepare and manage AIA billing, progress billing, and change orders for construction projects. Handle accounts receivable, follow up on outstanding invoices, and maintain accurate financial records. Use QuickBooks Online and Salesforce to support billing and bookkeeping processes.
QuickBooks Online
Salesforce
Accounts Receivable
Communication
Manage calendar, scheduling, and travel bookings across multiple time zones. Build presentations and conduct research for business ventures. Communicate via voice notes and WhatsApp, handling administrative tasks proactively.
Communication
Proactive
Research
Canva
Scheduling
Run outbound sales outreach and follow-ups to book meetings/demos with B2B enterprise prospects. Manage and maintain CRM (HubSpot) keeping records and pipeline stages current. Use AI-assisted sales tools to efficiently drive pipeline and hit monthly appointment targets.
B2B Sales
Appointment Setting
HubSpot CRM
AI Tools
English Communication
Answer inbound patient calls and handle inquiries with warmth and professionalism. Manage scheduling, calendar coordination, and appointment changes. Support billing, invoicing, and maintain accurate patient records.
Customer Service
Communication
Scheduling
Excel
Organization
Source high-quality candidates across LinkedIn, job boards, referrals, and other recruitment channels. Conduct initial candidate interviews and competency assessments to evaluate technical skills, communication, and cultural fit. Manage candidate pipelines using the company's ATS and CRM, ensuring an exceptional candidate experience.
Sourcing
Recruitment
Interviewing
Communication
ATS
Create and publish social media content and manage content calendars. Execute email campaigns via Mailchimp and support paid advertising. Provide administrative support including answering calls and assisting the team.
Digital Marketing
Social Media
Mailchimp
Paid Advertising
Written Communication
Manage day-to-day customer support communication primarily via email. Communicate with healthcare professionals using medical terminology. Support the Head of Product with administrative tasks and scheduling.
Medical Terminology
Written English
Attention To Detail
Computer Literacy
Communication
Coordinate travel logistics including airport transfers, hotel preferences, and supplier confirmations. Manage client communication and ensure all trip details are accurately tracked and executed. Support the lead advisor by proactively handling operational tasks and resolving logistical issues.
Attention To Detail
Written English
Organization
Communication
Create high-performing direct response advertisements for e-commerce and D2C brands. Analyze advertising performance data to inform creative decisions and optimize for ROI. Develop creative concepts with strong hooks and fast-paced editing to drive conversions.
Video Editing
Performance Analysis
E-commerce
Provide high-level executive support to the principal of a private family office, including calendar management, travel coordination, and meeting preparation. Conduct research, due diligence, and vendor sourcing to support business initiatives and investment decisions. Manage operational tasks, project coordination, and personal assistance across business and personal affairs.
Project Coordination
Calendar Management
Communication
Make outbound calls to senior executives at targeted businesses. Follow a structured script while building rapport and handling objections. Record call outcomes and coordinate with the business owner for feedback.
Outbound Sales
Communication
Objection Handling
CRM
Turn product photos into ready-to-review listing drafts on eBay and Whatnot. Research and fill in accurate item details using tools like Google Lens and competitor listings. Write standardized eBay titles and build full listings, leaving drafts for client review.
Detail-oriented
Reliability
Manage executive's inbox, calendar, and travel arrangements across multiple business entities. Provide personal and business administrative support, including property management and document preparation. Proactively handle tasks and communicate with clients, contractors, and suppliers.
Organizational Skills
Time Management
Microsoft Office
Google Workspace
Communication
Manage and maintain HubSpot CRM, ensuring data accuracy and organization. Build and manage automations using Zapier and AI tools like ChatGPT. Support operational processes, scheduling, and KPI tracking across the business.
HubSpot CRM
Zapier
Google Workspace
Automation
Manage day-to-day people operations and HR administration, including recruitment coordination and employee documentation. Support employee onboarding and offboarding processes while handling confidential information professionally. Identify opportunities to automate administrative processes using AI and modern workflows.
Ashby
DocuSign
Slack
AI Tools
Provide essential administrative support to a mental health practice, managing faxes, documentation, and lab-related tasks. Coordinate prior authorizations, external referrals, and administrative follow-ups. Answer phone calls professionally and maintain confidential medical information.
Identify and secure high-quality backlink placements through HARO, Qwoted, podcasts, and guest posts. Manage the outreach pipeline from initial contact to confirmed placement, tracking progress with Semrush. Provide weekly reports on placements, referring domains, and future opportunities, measured against KPIs.
SEO
Manage the founder's calendar and inbox daily, prioritizing tasks with urgency to clear the queue. Own each step of client transactions independently, from handoff to completion. Handle polished communication with high-net-worth clients, using CRM (HubSpot) and spreadsheets.
Calendar Management
Inbox Management
CRM (HubSpot)
Written Communication
Provide administrative and project support using Buildertrend and Xero. Manage client contracts, supplier documentation, and compliance records. Handle marketing activities including social media, website content, and award submissions.
Xero
Monday.com
Microsoft Office
Canva
Manage calendar and schedule meetings across both businesses. Keep inbox organized, reply to routine emails, and hold regular check-ins on daily/weekly to-dos. Provide general administrative support, handle light calling, and assist with ad hoc tasks as the tax planning business scales.
Organizational Skills
Calendar Management
Email Management
Independent Work
Provide comprehensive executive and administrative support to two founders. Handle invoicing, financial administration, and client follow-ups. Manage operations, track outstanding tasks, and improve processes.
Microsoft 365
Excel
Invoicing
Executive Assistance
Operations Management
Serve as first point of contact for homeowners, handling inquiries and scheduling inspections. Coordinate project documentation, permits, and CRM records to ensure smooth operations. Support marketing initiatives including email campaigns, social media, and online reviews.
Customer Service
CRM
Google Workspace
Organizational Skills
Communication