Seeking an Executive Virtual Assistant to support the CEO and COO. The ideal candidate will own the calendar, cadence, and preparation around client calls. This role requires someone who treats follow-through and reliability as non-negotiable, is comfortable with clear, direct feedback, and can be trusted to manage scheduling and client communication effectively.
The Lead Scheduler is primarily responsible for providing support with the daily activities of the Contact Center including telephone coverage, appointment scheduling, and patient registration in an electronic system. The Scheduling Department Lead is responsible for all of the scheduling staff and their daily functions.
This Administrative Assistant will be a vital member of the democracy team, responsible for ensuring seamless workflow and smooth daily operations for two of our ongoing projects focused on the health of American democracy. Reporting to a Director, this role encompasses diverse responsibilities, including scheduling, communications coordination, and operations support. The ideal candidate is creative, adaptable, and capable of exercising good judgment.
Support a fast-growing production studio by owning day-to-day admin, calendar/inbox control, and project tracking across multiple live productions. The ideal hire is organized, calm under pressure, and tuned into the podcast/creator economy. Keep timelines and deliverables on track and coordinate with clients/partners.
Support the Head of Investor Relations at a New York–based private equity firm focused on healthcare. Manage complex calendars, schedule LP/investor meetings, and provide inbox and coordination support. Prepare meeting materials, coordinate with stakeholders, and maintain contact lists. The ideal candidate excels at fast, accurate scheduling, anticipates conflicts, and is calm under pressure.
You’ll be the first point of contact for patients, helping them schedule appointments, manage intake information, and feel welcomed into care. Responsibilities include scheduling appointments, responding to inquiries, and assisting with administrative tasks, all while upholding patient privacy.
This full-time Centralized Scheduler role at Rush Physical Therapy involves scheduling patients for therapy within an assigned region. The ideal candidate will possess strong customer service, organizational, and analytical skills, including troubleshooting and problem-solving. Responsibilities include ensuring efficient office operations, accurate procedure scheduling, and effective communication with patients and healthcare team members.
Be the friendly, organized front line for a busy aesthetics practice, handling bilingual customer communications, booking and optimizing appointments, and keeping the day running smoothly via phone, text, email, and DMs, managing waitlists, sending follow-ups and coordinating with practitioners.