As an Administrative/Executive Assistant , you’ll keep daily business moving forward by managing busy calendars, scheduling meetings, and handling time zones with ease. You will be drafting polished emails, memos, and updates for teams and clients, preparing reports, presentations, and documents, keeping information organized and ready to go, and tracking tasks and deadlines, sending friendly reminders, and following up until things get done.
Partner closely with the Chief Executive Officer (CEO) to advance strategic priorities and keep key initiatives on track, playing an integral part in our leadership operations. Manage and optimize the CEO's calendar, inbox, travel, and day-to-day coordination. Prepare materials and coordinate meetings with internal and external stakeholders.
As a strategic Executive Assistant on the Engine Team, you will be the linchpin for efficient operations and effective communication, directly enabling the success of our leadership and critical initiatives. You thrive in a fast-paced, innovative environment and are passionate about optimizing workflows and anticipating needs before they arise.
Looking for a highly organized, detail-oriented and motivated Tax Administrative Assistant to join the internal Tax Team within the broader FP&A group. This role supports the Tax Team with administrative tasks, external firm communications, and document management during peak seasons and throughout the year.
As an Executive Assistant at Webflow, you will serve as a strategic partner to three Vice Presidents within the Product Organization to ensure alignment on goals and objectives across the Engineering, Product, and Design (EPD) Pillars. This position is designed for someone who is not only efficient, proactive and organized but also thrives in a fast-paced, highly collaborative environment. You will contribute to the strategic success of our leaders and the broader EPD organization.
As an Administrative Coordinator, you’ll make sure no work order slips through the cracks by assigning incoming work orders, scheduling work orders, and communicating with tenants throughout the process. This role involves ensuring all work order details are complete and closing out work orders properly with clear documentation. This person will also keep the maintenance calendar organized and up to date at all times.
As an Administrative Assistant, you’ll keep daily operations on track by: Sending building-wide memos and clear tenant updates. Coordinating smooth move-ins/outs, key turnovers, and access controls. Scheduling inspections and maintaining up-to-date maintenance and compliance calendars. Tracking appliance and supply inventory. Managing violation reviews, collecting backup documents, and preparing for hearings. Staying ahead of deadlines and following up until tasks are fully complete!
We’re looking for an Office Assistant (Remote) with a sharp eye for detail, strong critical thinking skills, and the ability to work with minimal supervision to support a fast-paced, global leadership team (primarily US-based). This role requires someone who can think critically, operate independently, and anticipate needs before they arise; those successful are adaptable, proactive, and thrive in a dynamic startup environment.
Support communication and partnership initiatives by managing contact lists, logging outreach activity, and tracking responses. Coordinate email outreach and follow-ups for partnerships and campaigns. Assist in scheduling meetings, preparing documents, and supporting contract fulfillment. Collaborate with content, community, and social media teams. Conduct research on partnership, sponsorship, podcast, and event opportunities.
Support the Chief Strategy Officer at a fast-scaling social media consulting company. In this high-velocity executive support role, you will manage dynamic calendars, streamline communication, follow up with high-level contacts, and bring order to chaos. The role is expected to evolve into a full-time strategic support position within the next 90 days.