As an Administrative Coordinator, you’ll make sure no work order slips through the cracks by assigning incoming work orders, scheduling work orders, and communicating with tenants throughout the process. This role involves ensuring all work order details are complete and closing out work orders properly with clear documentation. This person will also keep the maintenance calendar organized and up to date at all times.
As an Administrative Assistant, you’ll keep daily operations on track by: Sending building-wide memos and clear tenant updates. Coordinating smooth move-ins/outs, key turnovers, and access controls. Scheduling inspections and maintaining up-to-date maintenance and compliance calendars. Tracking appliance and supply inventory. Managing violation reviews, collecting backup documents, and preparing for hearings. Staying ahead of deadlines and following up until tasks are fully complete!
We’re looking for an Office Assistant (Remote) with a sharp eye for detail, strong critical thinking skills, and the ability to work with minimal supervision to support a fast-paced, global leadership team (primarily US-based). This role requires someone who can think critically, operate independently, and anticipate needs before they arise; those successful are adaptable, proactive, and thrive in a dynamic startup environment.
Support communication and partnership initiatives by managing contact lists, logging outreach activity, and tracking responses. Coordinate email outreach and follow-ups for partnerships and campaigns. Assist in scheduling meetings, preparing documents, and supporting contract fulfillment. Collaborate with content, community, and social media teams. Conduct research on partnership, sponsorship, podcast, and event opportunities.
Support the Chief Strategy Officer at a fast-scaling social media consulting company. In this high-velocity executive support role, you will manage dynamic calendars, streamline communication, follow up with high-level contacts, and bring order to chaos. The role is expected to evolve into a full-time strategic support position within the next 90 days.
We are looking for a proactive and detail-oriented Administrative Analyst to support our Finance and Administration team. This is a great opportunity for an advanced Accounting or Business Administration student or recent graduate who wants to gain hands-on experience in a dynamic and fast-paced work environment. You will play a key role in the day-to-day operations of the administrative area.
The Executive Assistant (EA) will ensure the efficiency and effectiveness of our CEO’s activities, managing complex schedules and strategic initiatives in a high-growth, fast-paced environment. Reporting to the CEO’s Chief of Staff (CoS), the EA will handle administrative support, event management, and coordination, and will also collaborate to schedule client meetings.
The Elba Hope Foundation (EHF) is seeking a highly organized, emotionally intelligent, and proactive Executive Assistant to support our Executive Director. This is a highly administrative, part-time, and contractor role for someone who thrives on creating structure, owning communication, and logistics in a fast-paced, mission-driven environment.
Support the production and development of CriticalProductive Journal, a peer-reviewed academic journal exploring design, cultural theory, architecture, and community engagement. Manage editorial workflow, coordinate issue development, support digital and print production, and liaise with MIT Press and other vendors. A linchpin role involves academics, artists, designers, editors, providing the opportunity to work with global intellectual community.
We are looking for detail-oriented, highly organized, and customer-obsessed Tour Coordinators to join our Tour Ops team. This role is responsible for scheduling and managing home tours across assigned markets, ensuring a seamless experience for potential residents and internal tour hosts. You will handle a variety of tour types and coordinate inspection coverage in partnership with 1099 contractors and third-party vendors.