Executive Assistant

The Executive Assistant will provide assistance and support in daily activities for Theoria’s Executive Department. Responsibilities include managing complex calendars, scheduling meetings, and coordinating travel. Preparing and coordinating executive meetings, including agenda development, materials preparation, note-taking, and action item tracking. You will draft, edit, and proofread internal and external communications, reports, presentations, and other business documents. Maintain accurate digital records of contracts, business documents, and correspondence. Furthermore, you will track executive priorities and ensure key deadlines and initiatives stay on schedule. You will assist in managing projects across departments by following up on action items and deliverables. Conduct research and summarize findings to support executive decision-making. You will also act as a liaison between executives and internal/external stakeholders, ensuring effective communication.