We are seeking a dedicated Executive Assistant / Personal Assistant to support two busy professionals in both their personal and professional lives. This role is ideal for someone who can balance administrative, inbox/email management, research, light bookkeeping, and family-related tasks with discretion and proactivity. The assistant will help streamline daily operations, manage schedules, and provide flexible support across business and household needs.
The Payroll Clerk - Data Entry supports the payroll team by entering and updating payroll-related data with accuracy and timeliness. This role is essential in maintaining up-to-date records for payroll processing, assisting with garnishments, and ensuring accurate year-end payroll activities. The ideal candidate is detail-oriented, organized, and capable of handling confidential information with discretion.
The VA will play a key role in managing email communication, scheduling, and general work support , ensuring the cofounder can focus on strategic priorities. Responsibilities include managing email inboxes, scheduling meetings, updating documentation using Notion, and facilitating communication via Slack and Google Workspace. They will also draft and edit emails and assist in administrative duties.
This position is perfect for a career-oriented VA who excels at structure, thrives under pressure, and understands the importance of timely, well-organised communication. You will be the driving force behind our inbox, calendar, and CRM systems—freeing up our leadership team to focus on growth and client success.
The Virtual Assistant will handle responding to client and vendor calls and emails promptly, preparing contract documents using provided templates, and facilitating internal communication between teams. The role also performs general administrative tasks and plans/coordinates travel arrangements, as well as supporting task prioritization and follow-ups using provided tools.
This is more than a traditional executive assistant position. You’ll be the operational backbone for one of our most critical leadership roles, ensuring seamless coordination across teams, projects, and priorities in our dynamic, remote-first environment. The ideal candidate thrives on variety, embraces challenges both big and small, and understands that exceptional support enables transformative product work.