Remote Administration Jobs • Problem-solving

As a Virtual Assistant, you will provide crucial administrative support to our organization, ensuring smooth operations and effective communication across various departments. Manage and maintain executive calendars, schedule meetings, and coordinate travel arrangements. Handle incoming calls, emails, and correspondence with professionalism and efficiency. Prepare and edit documents, presentations, and reports using Microsoft Office Suite. Assist with project management tasks, including tracking deadlines and deliverables. Organize and maintain digital filing systems and databases, and conduct research and compile information for various projects and initiatives.

We are seeking a highly organised and proactive Executive Assistant (EA) to support the operations team. You will manage administrative and field-related responsibilities, ensuring smooth operations for leads, client communication, materials, and strategic projects. This allows James to focus on installs, sales, and leadership.

Under the general direction of the ROW Advisor and Deputy Director of Third Parties, the Project Assistant provides administrative and coordination support to the Right-of-Way (ROW) team. This role assists in tracking project requirements, scopes, budgets, schedules, and contract documents, ensuring timely delivery of ROW activities.

The Student Finance Advisor I provides exceptional service to students by educating them on tuition, fees, and financial aid options. This role proactively follows up with students to ensure documentation completion for financial aid, military benefits, or payment arrangements. The Advisor follows up with students with unpaid balances to make satisfactory payment arrangements in a fast-paced & busy environment.

This position involves reviewing and processing photo enforcement events, which is a clerical and data entry-based task requiring strong attention to detail, problem-solving skills, and dependability, reporting within the Operations Group to the Operations Supervisor.

Provide support to the Co-founder/President and CFO by managing calendars, coordinating communications, handling logistics, and serving as a trusted partner on day-to-day priorities. This role will report into our Co-Founder / President and work closely with both executives. The candidate should thrive in a fast-paced, high-growth environment with exceptional attention to detail.

As Chief of Staff, you will work directly with the Founder & CEO as a strategic partner and execution lead. You’ll play a pivotal role in scaling The Flex, leading cross-functional projects and driving strategic priorities forward. This is not a traditional support role, it’s an opportunity to help build a global company from the inside.

Assist the Market Research Project Management team with call management of market research studies to ensure projects complete on time and exceed client expectations. Serve as the point of contact for technical platform issues for internal and external users, assessing support level and providing timely assistance. Facilitate scheduled interviews, troubleshoot issues, and document resolutions to improve processes.

Serves as the institutional business official and central administrative point of contact for faculty principal investigators (PIs) and department/college administrators on pre- and post-award management of externally funded grants and contracts. Responsible for pre-award/award negotiation and post award/closeout.

We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to provide essential administrative and operational support within the organization. The ideal candidate will play a key role in managing schedules, facilitating communication, coordinating meetings, and executing a variety of tasks to ensure smooth daily operations. This role requires flexibility, strong organizational skills, and a commitment to enhancing overall productivity and efficiency.