Project Order Management Coordinator (Remote)

Order Management:

• Convert approved quotes and specifications into accurate customer orders and purchase orders.
• Enter and process orders using ProjectSpec and/or Khameleon as primary tools.
• Ensure timely PO placement and track orders from submission to acknowledgment and shipment.

Specification & Project Documentation:

• Maintain organized project folders containing POs, acknowledgments, submittals, approvals, and change orders.
• Update internal systems (Khameleon, CORE, Acumatica, etc.) with updated order data, shipping details, and changes.
• Support designers and project managers by reviewing line items for completeness and accuracy prior to ordering.

Vendor & Dealer Coordination:

• Communicate with manufacturers, reps, and vendors regarding pricing, availability, lead times, and shipping.
• Resolve discrepancies between POs and order acknowledgments, including pricing, quantities, finishes, and model numbers.
• Track orders through the full lifecycle: quote → PO → acknowledgment → shipping → delivery.