Executive Assistant - Proposals & Contracts Coordinator (Business Ops)

Partner Company

Remote regions

Brazil

Benefits

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What you'll do:

  • Prepare polished proposals, SOWs, and MSAs, ensuring scopes, pricing, and timelines are accurate.
  • Manage contract redlines, track feedback, and maintain an organized document library.
  • Support invoicing, vendor onboarding, and CRM updates in HubSpot and ClickUp.

What we're looking for:

  • At least 3 years of experience preparing proposals or contracts using established templates.
  • Strong written English, exceptional attention to detail, and proficiency in Google Slides or PowerPoint.
  • Ability to work independently during Central Time business hours and adapt to urgent requests.

Benefits:

  • Fully remote opportunity supporting a US-based consulting business.
  • PTO, HMO coverage after 3 months, and potential performance-based bonuses.

Partner Company

The hiring company is a growing consulting business that supports US-based clients through proposals and contracts. It runs a fully remote, collaborative team and values precision, composure, and professional development.

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