Assistant Travel Coordinator

Plan and coordinate domestic and international travel for family members and staff, including flights, accommodations, ground transportation, and itineraries. Track and manage rental car reservations and ensure timely returns and renewals. Maintain up-to-date records of travel documents, including passports, visas, driver’s licenses, and other IDs. Establish and maintain relationships with hotels, concierge services, and travel vendors to ensure VIP-level service. Assist with the preparation and submission of expense reports, ensuring accuracy and timely reimbursement. Update and manage insurance policies related to travel, vehicles, and personal property. Maintain detailed records and databases for licenses, memberships, and subscriptions. Support the family office with special projects, including holiday gift planning, event coordination, and seasonal initiatives. Serve as a liaison between the family, vendors, and service providers. Anticipate needs and proactively resolve scheduling conflicts or logistical issues.