Construction Administrative & Project Support Virtual Assistant

As a Construction Administrative & Project Support Virtual Assistant:

• Triage inbox daily; label, sort, and categorize messages by project.
• Track all incoming bids; log due dates, update bid pipeline, and maintain organized records.
• Set up new jobs, including project data, client/GC info, and milestone dates.

Key responsibilities include:

• Maintaining submittal logs and cross-checking specs for discrepancies.
• Entering POs or bill details into spreadsheets or internal tracking systems.
• Researching and coordinating travel arrangements.

You will also:

• Maintain a project paperwork checklist.
• Upload documentation to GC portals.
• Send final invoices and documentation to ensure jobs are closed out.