Finance Operations Assistant / Accounts Payable (Part-Time)

We’re looking for a reliable and detail-oriented freelance professional to support our Finance team with day-to-day accounts payable, expense management, and financial admin tasks. You’ll play a key role in ensuring timely payments, clean data, and smooth coordination across departments. This is a part-time, flexible role—ideal for someone who is comfortable working independently, communicates clearly, and thrives in a remote-first environment. You’ll be joining a small but structured finance team led by a VP of Finance & Operations, with established systems and workflows already in place. There will also be opportunities to contribute to process improvements and special projects as we grow. Key Responsibilities: Accounts Payable & Vendor Coordination - Monitor the Accounts Payable email inbox - Communicate with vendors regarding missing information, invoice/payment status, and other inquiries - Process invoices through our bill processing system, ensuring correct approvals - Match invoices with purchase orders (POs) - Prepare vendor payments based on payment terms and internal policies - Follow up with department heads for invoice approvals and other unresolved issues Expense & Credit Card Management - Categorize corporate credit card transactions - Follow up with employees to collect missing receipts via the expense management app - Process employee reimbursement claims Documentation, Support & Special Projects - Assist in gathering invoice copies and supporting documentation for grant claims, audits, or internal reporting - Participate in bookkeeping and financial data management tasks - Support or lead ad hoc projects to improve internal processes and automation