Contracts Administration Coordinator

Essential Duties and Responsibilities:

• Assist with system configuration, integration, and workflow mapping across platforms.
• Own and manage shared inboxes for disciplined intake management and triage urgent matters.
• Conduct daily structured review of agreement submissions and ensure completeness and compliance.
• Coordinate signature workflows and ensure proper document retention and records management.

Operations and Support:

• Follow-up with research sites regarding pending responses and signatures.
• Assist with drafting agreement templates and support development of contract administration workflows.
• Develop and document SOPs to support operational consistency.
• Perform other duties as assigned, including overnight travel to business meetings.

Qualifications:

• Minimum of five years of progressive experience in business administration, contracts management, or operations.
• Associate's degree or equivalent work experience in sponsored research and donor contracting.
• Familiarity with contract lifecycle management systems and project management platforms like Smartsheet.
• Excellent communication, detail-orientation, and ability to manage multiple priorities under tight deadlines.