Administrative Assistant - Field

Administers departmental programs or activities and maintains complete and thorough documentation of program activities. Coordinates meeting, travel and lodging arrangements for supervisors and other staff members as requested. Maintains calendars and/or schedules for supervisors, areas and other staff members as requested. Compiles, prepares and distributes reports, presentations and materials in a timely and accurate manner, such documents are typically of a complex, detailed or sophisticated nature. Establishes and maintains files, logs, databases or other records in a timely and accurate manner and may process and/or track invoices for departmental expenses. Handles information of a sensitive, proprietary or confidential nature and maintains the confidentiality of same. Composes and/or types correspondence, memoranda and other documents in a timely and accurate manner; proofs for accuracy; copies and distributes documents. Communicates with District Managers on a regular basis to make them aware of key dates and milestones. Receives incoming telephone calls /emails and assists by responding to inquiries or routing the caller /email or the appropriate party. Sorts incoming mail and distributes to the appropriate individuals. Prepares outgoing and interoffice correspondence. Provides administrative support for special projects or complex assignments as requested and provides backup administrative support as needed; assisting other administrative or departmental staff members as requested. Performs other job related duties as may be assigned or required.