Job Description
Ingest scanned receipts, timecards, and job tickets; enter data into standardized spreadsheets. Update employee timecard tracker and customer job tracker with job IDs, equipment, hours, and notes. Maintain freight dispatch log (trucks, loads, rate confirmations, origins/destinations). Build pre‑invoice spreadsheets per client: summarize hours, materials moved, equipment type (e.g., end dump vs side dump), and rates. Apply rate cards accurately; verify special rates or overtime rules.
Run missing‑data checks. Detect misclassification. Validate hours math. Cross-check equipment type vs billed rate (end dump vs side dump) and correct variances. Provide clean, verified packets to Owner for final invoicing (mechanical clients).
About Assist World
We need a well‑rounded Virtual Assistant or Excel/Sheets specialist to own daily dispatch log tracking, data entry, pre‑invoice spreadsheet prep, and self‑audit for a construction material hauling and mechanical services operation.