Marketing Operations Coordinator

Position Summary:

• Keep marketing budget, contracts, sponsorships, and speaker programs running on time and in compliance.
• Serve as day-to-day contact for speaker program vendor and coordinate scheduling and tracking.

Core Responsibilities:

• Budget and financial operations: track and reconcile marketing budget; coordinate finance reviews; manage SOW, PO, and invoice tracking.
• Contracting: route contracts through Legal, Compliance, and Procurement.
• Sponsorships: coordinate contracting and non-exhibit materials; manage handoffs to stakeholders.
• KOL and speaker programs: compile metrics and feedback for reporting; manage commercial planning calendar.
• Support internal newsletter and corporate social media; manage print and fulfillment vendors and branded merchandise inventory.

Qualifications:

• Bachelor's degree; 1–3 years in marketing operations or related field; pharma or healthcare a plus.
• Strong organization and attention to detail; advanced Excel and project management skills.
• Proficiency with AI platforms like ChatGPT and Claude, and with Slack.