Job Description
Serve as the right‑hand EA to the Managing Partner, blending executive support, billing oversight, light marketing ops, and project management. You’ll ensure responsive client service, accurate monthly billing capture, and smooth execution of firm initiatives (reporting, website, newsletter) while proposing process improvements.
Core Responsibilities:
-Maintain an organized inbox, draft client‑ready responses, and flag priority messages; aim for same‑day reply coverage.
-Prepare concise meeting pre‑briefs and track follow‑ups to closure.
-Reconcile call logs, sent items/outbox, and document transmissions against matters to capture all billable time.
-Compile the weekly internal report: gather inputs from the team, maintain an Excel tracker, and generate visuals with insights and trends.
-Track leads/opportunities; draft and send proposals; conduct structured follow‑ups and CRM hygiene to advance pipeline.
-Support the Partner’s personalized content workflow.
-Assemble a monthly newsletter from best‑performing posts; coordinate basic list management and distribution.
-Standardize tasks/boards, deadlines, and dependencies; drive accountability in a sprint‑style cadence.
-Scope, timeline, vendor/asset coordination, QA, and go‑live checklist.
About Assist World
Serves as the right‑hand EA to the Managing Partner, blending executive support, billing oversight, light marketing ops, and project management.