You’ll ensure responsive client service, accurate monthly billing capture, and smooth execution of firm initiatives (reporting, website, newsletter) while proposing process improvements. Responsibilities include email and client communication, billing oversight and time capture, reporting and analytics, business development support, social/content operations, and project & process management.
We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to provide essential administrative and operational support within the organization. The ideal candidate will play a key role in managing schedules, facilitating communication, coordinating meetings, and executing a variety of tasks to ensure smooth daily operations. This role requires flexibility, strong organizational skills, and a commitment to enhancing overall productivity and efficiency.
We’re hiring a seasoned Executive Assistant to support a biotech executive with heavy scheduling across multiple parties, complex travel/conference logistics, and proactive outreach to secure meetings with high-value contacts at industry events. The role blends classic EA support with conference research, list building, and light outbound campaigns to book meetings.
As an Operations Admin, you will orchestrate the many moving parts behind our clients’ homes and to directly support the Founder. This is a hybrid role—part Executive Assistant, part Household Operations Coordinator. You’ll manage the Founder’s inbox and calendar, schedule and match household staff with clients, coordinate with vendors, and ensure weekly updates go out on time. This is not a back-office role.
Provide administrative and client support as a Part-Time Executive Virtual Assistant. Key responsibilities include calendar management, email management, client correspondence, and administrative tasks related to financial operations. Assist with Microsoft 365 tools and light QuickBooks tasks to ensure smooth operations as the business scales.