Executive Assistant

This is not a traditional EA role — it requires someone who can operate seamlessly at Board and Executive Committee level, manage remote teams, and act as the glue that keeps the organization running smoothly. The ideal candidate is a natural organizer, problem solver, and culture-builder who balances efficiency with high energy and positivity. Manage calendars for the COO and leadership team, scheduling and coordinating meetings across time zones with precision. Organize materials for Board and Executive meetings, record minutes, and track action items through to completion. Act as a point of contact between the ExComm, greater management team, and wider teams, supporting coordination of distributed teams to ensure alignment and effective delivery of priorities. Track progress on initiatives, ensuring timely follow-up on actions and commitments, while bringing order to unstructured environments by setting up simple systems and processes. Drive team engagement and culture, organizing events, offsites, and team-building initiatives, anticipating needs, solving problems proactively, and serving as a cultural ambassador with energy and positivity.