Recruiting Coordinator

Responsibilities:

• Own end-to-end interview scheduling for two EMEA recruiters, coordinating across multiple time zones without dropping the ball.
• Manage candidate communications, ensuring every touchpoint is timely, professional, and reflects a high-quality candidate experience.
• Maintain and update candidate records in the ATS, ensuring pipeline data is accurate and audit-ready at all times.
• Prepare and distribute interview materials, agendas, and panel briefs ahead of every interview loop.
• Flag scheduling conflicts, bottlenecks, or process gaps proactively to keep operations smooth.
• Support the team with administrative tasks including job postings, reporting, and internal logistics.

Requirements:

• 1–2+ years of recruiting coordination, executive coordination, or high-volume administrative experience.
• Exceptional organizational skills with proven ability to manage multiple competing priorities without letting things fall through the cracks.
• Strong communicator in writing and over video, being clear, concise, and professional across every channel.
• High sense of urgency and comfort operating independently in a remote, fast-paced environment.
• Confident managing multi-timezone logistics and based in the UK with ability to work UK business hours.
• Experience with Greenhouse ATS or Gem is a strong plus, but adaptability to learn new tools quickly is valued.

Company Culture:

• The team lives by values like customer obsession, intentional action, enjoying the journey while doing serious work, and trusting each other with good intentions.
• Benefits include a flexible remote-first culture, bi-annual destination summits, monthly stipends for coworking and connectivity, stock options, and comprehensive health coverage.
• The company offers 18 weeks of paid parental leave for birthing parents and 12 weeks for non-birthing parents, with flexible usage options throughout the child's first year.