Proposal Manager

What You'll Do (Key Outcomes):

• RFP Project Management: Own the end-to-end project management of all proposal responses, including timeline development, task assignment, compliance tracking, and on-time submission. Support the evaluation of incoming RFPs/RFIs/RFQs to assess fit and develop go/no-go recommendations in partnership with Sales and Business Operations.
• Cross-Functional Coordination: Serve as the central hub for proposal activity, coordinating inputs from Account Executives, Account Managers, Solutions Engineers, Marketing, Partnerships, Customer Success, and Business Operations. Manage the operational components of each proposal, thereby freeing account owners to focus on agency-specific content.
• Content & Process Improvement: Drive content assembly by sourcing and adapting material from a content library and/or prior submissions, leveraging subject matter experts for written contributions, and editing for consistency, clarity, and alignment with each agency's specific context and goals. Manage the visual asset workflow — pulling screenshots, adapting graphics, writing graphic descriptions — to ensure every proposal meets a high visual and professional standard.

What Will Set You Up for Success:

• 3+ years of experience in proposal management, bid management, or RFP coordination — ideally in a B2B SaaS, govtech, or public-sector sales environment. Proven ability to project-manage complex, multi-stakeholder deliverables with firm deadlines.
• Strong cross-functional collaboration skills; you're comfortable working with Sales, Engineering, Marketing, and executive stakeholders simultaneously. Experience building and maintaining proposal content libraries, templates, and process documentation.
• Comfort with AI-powered tools (e.g., Claude, proposal management software) and a drive to find efficiencies through technology. Transit, transportation, or govtech industry experience is a strong plus but not required.