Own the preparation for all OPEX-led meetings: update agendas, confirm attendance, send pre-reads 48 hours in advance, and set up logistics.
Maintain a rolling calendar of recurring governance forums and proactively flag scheduling conflicts.
Coordinate across senior stakeholder calendars to find time for ad hoc sessions and alignment calls.

Minutes, Action Logs & Asana Updates:

Create clear, structured minutes within 24 hours of every OPEX-led meeting.
Collaborate with the Digital Systems Intern to translate meeting outputs into Asana tasks with owners and deadlines.
Review and convert AI-generated notes into standard minutes format, adding context and ensuring accuracy.

Post-Session Follow-Up & Stakeholder Accountability:

Own the post-session follow-up cycle: send action item summaries within 48 hours and track completion in Asana.
Send reminders 48 hours before deadlines, escalate overdue items to the Director, and maintain the compliance tracker.
After grants portfolio sessions, track all commitments and follow up until items are closed or escalated.

Team Rhythm & Operating Calendar:

Own and maintain the OPEX team's operating calendar, updated weekly.
Run the weekly OPEX team check-in: prepare agenda, facilitate, capture outputs, and distribute follow-up.
Manage the team's shared inbox and Slack, routing incoming requests within one business day.

African Leadership University

ALU provides higher education for a higher purpose, where students declare missions instead of majors and develop real-world skills to tackle global challenges. The organization fosters an open, secure environment with a focus on safeguarding and student agency, employing a passionate team that works collaboratively to build transformative learning experiences.

Apply for This Position