Executive Administrative Assistant

As an Executive Administrative Assistant, you will play a vital role in supporting two high-level General Managers (GMs) within a remote team focused on customer success and security solutions. You will act as the operational backbone for these executives—managing complex calendars, coordinating travel, tracking team projects, and executing administrative duties with a high level of confidentiality, professionalism, and efficiency. This role offers valuable exposure to senior leadership and the chance to contribute to a high-priority, fast-moving business area. Manage and coordinate complex calendars for two GMs, including scheduling meetings across time zones. Book domestic and occasional international travel (approximately once per quarter), including flights, accommodations, and transportation. Process expense reports and ensure timely reimbursement submissions. Track and support various meetings, projects, and initiatives—using tools such as Excel to maintain documentation and reporting systems. Create and maintain purchase orders (POs) and assist with vendor coordination as needed. Join key team meetings, take detailed notes, and distribute post-meeting summaries. Support team engagement initiatives and occasional remote events. Perform general administrative duties such as preparing reports, handling correspondence, ordering supplies, and maintaining digital records. Help drive team efficiency by proactively identifying and solving workflow or scheduling challenges.