Senior Administration Assistant

The Senior Administration Assistant is responsible for providing administrative support to primarily for members of the executive team. Responsibilities may include maintaining the executive calendars, coordinating meetings/schedules, travel, meeting minutes, developing presentations, and various projects. Working closely with the Executive Team, the Sr Admin Assistant handles projects and assignments requiring problem solving skills, and in-depth knowledge of the leaders’ functions, programs, ongoing activities and priorities. Essential functions of the job include but are not limited to: Managing all aspects of complex travel including trains, flights, rooms and vehicles; Planning meetings, creating/editing meeting materials and managing meeting logistics; Interacting with internal team members as well as customers and prospective job candidates; Developing and revising documents and presentations; Creating electronic and/or paper filing systems and maintaining them; Project execution in support of the executives; Screening and answering phone calls; Preparing accurate expense reports with required documentation; Providing backup assistance for the other administrative office staff; Organizing, attending and issuing minutes on Asia Pacific BD weekly call to include BD and regional leadership; Working with local BD team members to arrange OPS Strat and Proposal calls for outside region members; Work with regional BD and leadership for development of local materials needs (PowerPoint decks, timelines, proposal materials, client information); Working with local marketing manager for continuous updates and regional marketing events/efforts; Establishment of an APAC pipeline report for review at the APAC ELT management meeting.