Accounting Administrative Assistant

Accounts Receivable & Payment Processing:

• Process and reconcile AR payments daily, including check deposits, wire transfers, ACH transactions, and electronic payments.
• Apply customer payments accurately to open invoices and resolve discrepancies promptly.
• Perform daily cash reconciliation and maintain organized records of all payment transactions.

Invoicing & Billing Management:

• Generate and distribute customer invoices accurately on schedule, ensuring compliance with contract terms.
• Set up and manage invoice approvals for DURA and Net 30 customers according to credit policies.
• Process credit memos, billing adjustments, and invoice corrections as needed.

Customer Service & Inquiry Management:

• Serve as primary point of contact for billing inquiries via phone, email, and shared accounting inboxes.
• Respond professionally to questions regarding invoices, payment confirmations, and account balances.
• Research and resolve billing discrepancies and negotiate payment arrangements with customers.

Administrative & Operational Support:

• Post lockbox activity daily and maintain accurate filing systems for AR documentation.
• Assist with month-end close tasks including AR aging analysis, reconciliations, and journal entries.
• Support audits and contribute to process improvement initiatives.