Administrative Assistant IV

Support two Vice Presidents with their respective administrative needs. Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones. Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting). Managing executive schedules to ensure sufficient time for task completion. Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items. Event planning and coordination, including for working onsite/offsite meetings and team building events. Additional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations (using Google Suite), basic team travel and expense budget reconciliation, and ad-hoc special projects. Partner with the Leadership Support Team to coordinate across the wider Affirm team.