Senior Lead Executive Assistant

The Senior Lead Executive Assistant enhances the work of the CEO, COO and CAPO through general assistance and organizational support. They will supervise the Executive Assistant team, ensuring robust coverage for Vinfen senior leadership support and continual knowledge base for EAs. The role provides executive level administrative support, which includes all office management and activities, maintaining confidentiality, exercising discretion and independent judgment. The role also coordinates the flow and distribution of work, screens all incoming communications and independently prioritizes; refers work to others, or self-responds as appropriate; follows up, documents, and informs supervisor on work. The Senior Lead Executive Assistant also Manages communication with key stakeholders, including correspondence and arranging meetings with key government officials and other stakeholder organizations. Prepares meeting agendas; records minutes; transcribes and distributes. They will Produce Board of Director meeting books and prepares reports. They will also set up and maintains files, copies documents, and oversees recordkeeping. They also serve as a resource for persons served, families, and outside agencies requesting information, as well as for Board members, community, and professional organizations; and serves on committees and teams, as a member or in a leadership role, as needed.