Executive Assistant / Operations Assistant

Administrative & Executive Support:

• Manage executive calendars, scheduling, email correspondence, and administrative requests.
• Organize information, documents, and recurring administrative workflows.
• Follow up on outstanding items and ensure deadlines are met.

Employee Onboarding & HR Support:

• Coordinate new-hire onboarding and collect required employee documentation.
• Maintain accurate employee records and ensure forms are complete.
• Sync employee information and documentation with payroll and HR systems.

Job Costing & Financial Tracking:

• Track employee and field-team billable hours.
• Match receipts and expenses to the appropriate jobs or projects.
• Maintain accurate job cost records and identify missing or inconsistent information.

Operations & Project Support:

• Track pending tasks, deliverables, and operational follow-ups.
• Coordinate administrative workflows to keep projects moving.
• Follow up with employees and field teams when information or documentation is missing.