Administrative Assistant

Manage calendars for COO and CEO, including scheduling internal and external meetings, coordinating travel, and supporting protected time for priority initiatives. Screen and prioritize requests, phone calls, and other communications; draft responses on behalf of executives when appropriate. Prepare and edit documents, presentations, and reports for executive meetings and external partners. Coordinate meetings, including agenda preparation, note-taking, and tracking follow-up action items. Assist with expense tracking and reimbursement processes for executives. Track and coordinate conference strategy for Rivia Mind leadership and growth efforts. Assist in the planning, execution, and tracking of special projects led by the COO and CEO. Monitor timelines and deliverables, ensuring the right stakeholders are looped in and deadlines are met. Liaise between the executive team and department leads to ensure information flows accurately and efficiently. Facilitate and support committee meetings and company-wide documentation, including policy and procedures, as requested. Applies sound judgment, organizational knowledge, and discretion to independently carry out tasks and make decisions. Deliver high-level customer service while representing Rivia Mind and serving as a primary point of contact for external contacts. Promote a friendly work culture that encourages a fun, collaborative, and co-learning environment that benefits individuals well-being, self improvement and potential.