Executive Business Administrator, Security

Support our VP of Product Security and SecOps and VP of Security Operations and Trust & Safety. Partner closely with our CISO’s EBA and other EBAs within the organization. Manage complex calendars including vetting, prioritizing and providing recommendations while taking direction from leaders, aligned to GitLab meeting norms and practices. Transform high-level meeting descriptions and content links into comprehensive agendas, ensuring VP preparedness. Maintain constant communication throughout the week with regular formal check-ins at least once weekly. Proactively flag items requiring VP attention or input before they become urgent. Monitor direct reports' updates to agendas, trackers, and other documentation to ensure VP visibility into team progress. Track expectations and deliverables from functional peers to ensure appropriate time allocation for preparation and collaboration. Leverage AI tools extensively to enhance productivity, automate routine tasks, and improve information synthesis. Coordinate all travel, process expenses, partner with PeopleOps, IT and Security, and assist with recruiting. Contribute to and attend virtual and in-person team meetings and onsites by assisting with the production of materials, scheduling and coordination, logistics and vendor communication, and budget-tracking. Provide coverage for other EBAs in similar roles. Contribute to broader EBA community by participating in EBA activities and initiatives. Build strong cross functional relationships with other EBAs. Plan events such as team off-sites, team building activities, and company kick-offs as needed.