Remote Administration Jobs • Canada

Seeking a detail-oriented and organized Administrative Assistant to provide comprehensive administrative and clerical support. The ideal candidate will be skilled in written communication, document management, and data organization, with the ability to manage multiple tasks efficiently in a fast-paced environment. Services include composing emails, managing documents, and scheduling meetings.

Guide customers through tailored training programs and user adoption strategies that ensure success with the ServiceNow Platform. You’ll work cross-functionally, influence key stakeholders, and drive high-impact outcomes—all while balancing timelines, deliverables, and resources.

Seeking an Executive Virtual Assistant to support a busy professional managing multiple roles, including pediatric dentist, coach/consultant, and nonprofit founder. The VA will maintain structure across priorities, ensuring smooth daily operations, and providing professional and personal administrative assistance to clients worldwide.

This role supports the Client Engagement and Delivery teams by processing commercial documents and maintaining data integrity within Salesforce. Key responsibilities include document processing and management, renewal management, work queue and case management, compliance and data integrity, cross-functional collaboration, and opportunity management in Salesforce.

Seeking a highly organized, experienced, and tech-savvy Executive Assistant to support our co-CEOs. This role involves helping them stay on top of meetings, communications, and follow-ups both internally at Jane and with external stakeholders. It's ideal for someone who thrives in a fast-paced environment, anticipates needs, and leverages both traditional organization and modern AI tools to streamline operations.

Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks. Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures. Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.

Support the growing sales organization by project managing deals through the procurement stage, ensuring security reviews, legal negotiations, and post-sale migrations are handled smoothly and efficiently. Collaborate closely with Account Executives to keep deals moving forward while maintaining clear communication across Legal, Security, Engineering, and Customer Success. Become a subject matter expert on Fathom’s Terms of Service, security posture, and standard procurement positions.

Responsible for the day-to-day operations of the camp gym facility, ensuring a safe, clean, and welcoming environment for all users. This role manages member check-ins, equipment maintenance, cleaning, and supports health and safety compliance. Requires fly-in/fly-out travel from Edmonton to the project site in Nunavut, with potential for weather-related delays or logistical challenges.

Act as a trusted extension of the CEO, making informed decisions, resolving blockers, and maintaining momentum across multiple workstreams. Operationalize strategy, translate high-level goals into clear plans, processes, and communications for internal and external audiences. The most important core competencies for the role include operational leadership & execution, executive communication & influence, strategic thinking & judgment, and relationship building & cross-functional collaboration.

Seeking a proactive and organized Business Support VA to assist the owner of a growing general contracting firm with administrative operations, scheduling, data input, and communication follow-ups. The VA will handle tasks such as managing calendars, entering project data into JobTread, tracking invoices, maintaining email organization, and conducting product or vendor research. This position is ideal for someone detail-oriented, professional, and experienced in executive support or construction-related administrative roles.