AP Specialist

Responsibilities:

• Manage the Accounts Payable inbox and respond to vendor inquiries.
• Process invoices and ensure timely and accurate payments.
• Perform 3-way PO, invoice, and goods-receipt matching.

Reconcile vendor statements and investigate discrepancies.

• Review invoices, credit notes, and payment priorities.
• Set up and maintain vendor records in the ERP.
• Send payment remittances to vendors.
• Track and resolve disputed invoices.
• Assist with vendor payments and supporting documentation.
• Perform credit card reconciliations and prepare related journal entries.
• Manage the expense management portal and review expense reports.
• Support month-end activities, including accruals, reclassifications, lease-related entries, and customer billbacks.
• Prepare monthly bank reconciliations.
• Review open POs and follow up with departments on fully received orders.
• Maintain organized accounting records for audits and financial reviews.
• Support the Assistant Controller with additional accounting and bookkeeping tasks.

Qualifications:

• Hands-on Accounts Payable experience.
• Strong understanding of basic accounting and bookkeeping principles.
• Experience processing invoices and managing vendor accounts.
• Experience with invoice matching and reconciliations.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to investigate discrepancies and follow issues through resolution.

Nice-to-have:

• Experience with Microsoft Dynamics 365 Business Central.
• Experience in a CPG, manufacturing, or distribution environment.
• Experience supporting month-end close.
• Experience with credit card and bank reconciliations.
• Experience with expense management platforms.
• Experience in a multi-entity environment.
• Familiarity with corporate finance and bookkeeping processes.

Key Qualities:

• Detail-oriented.
• Reliable and organized.
• Strong follow-through.
• Numerically accurate.
• Proactive in resolving issues.
• Comfortable handling repetitive, high-volume work.
• Collaborative and service-oriented.