Events Associate

Registration Operations:

• Oversee full event registration lifecycle, including building registration pages and event apps, regular reporting, onsite check-in, and after-action reports and analysis.
• Set up and manage attendee customer service channels (email and phone).
• Support vendor coordination, including RFPs for registration and onsite materials.

Event Logistics:

• Oversee hotel logistics including catering, hotel room blocks, contract concessions, and VIP arrangements.
• Support main stage and breakout session logistics, including audiovisual coordination, room sets, run of show management, and rehearsals.
• Develop and manage Requests for Proposals (RFPs) to secure vendors and services.

Client and Project Support:

• Deliver high-quality client service by building and maintaining strong relationships with clients, stakeholders, and internal teams.
• Maintain accurate and up-to-date project documentation, timelines, templates, and workbooks for assigned events and registration tasks.
• Actively participate in all client meetings and record meeting minutes required for government records.