Organizes and coordinates executive's schedule by arranging appointments and maintaining calendars.
Handles all telephone calls, greets visitors, and composes confidential correspondence.
Relieves the VP of routine administrative details, including data compilation and analysis.
Jobgether uses an AI-powered matching process to ensure applications are reviewed quickly and fairly. They connect candidates with partner companies and share shortlists with hiring teams to help them find the right people.
Organizes and coordinates executive schedules, arranges appointments, and maintains calendars.
Prepares meeting agendas, maintains notes, and implements action items while creating high-quality reports.
Handles sensitive information with integrity and maintains robust relationships with key stakeholders.
Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements and identifies the top-fitting candidates. The final decision and next steps (interviews, assessments) are managed by their internal team.
Manage the daily calendars of multiple executives.
Make travel arrangements, create itineraries, and confirm logistics.
Submit and reconcile expense reports.
Calix provides cloud, software platforms, systems, and services to help communications service providers simplify their businesses and grow their value. They aim to create the broadband experience the world needs. They are working to enable BSPs of all sizes to simplify, innovate, and grow.
Provide comprehensive administrative support to senior executives, including managing calendars and scheduling meetings.
Serve as the primary point of contact for internal and external stakeholders.
Draft, proofread, and edit documents, reports, and presentations.
Jobgether is a company that focuses on helping businesses expand globally by providing essential support. They use an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly against the role's core requirements.
Reviewing construction documentation for compliance with contract requirements
Producing reports and assisting with verifying quantity calculations and field measurements for payment purposes
Preparing and processing routine construction contract changes
RS&H is a leading architecture, engineering, and consulting firms. They are employee-owned and have associates who work hard every day to create tomorrow together.
Facilitate communication between executives and stakeholders
Assist in project planning and execution
Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Their system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.
Support the implementation, maintenance, and ongoing improvement of the financial planning function across the firm.
Implement firm-wide financial planning workflows, templates, and processes; coordinate the rollout of new planning deliverables.
Manage the “Voice of the Advisor” feedback loop and assist in drafting and publishing the Planning Roadmap.
Modera Wealth Management is an independent, fee-only firm that strives to make a lasting positive impact on the lives of their clients through comprehensive financial planning and intelligent investment management. They have over 200 employees in 19 offices along the East Coast, managing more than $15B in assets for more than 6,000 individuals, families, and businesses.
Provision and configure new advisor accounts and teams in internal systems.
Manage advisor transitions, including moves between account managers or teams.
Execute user migrations and update internal systems to reflect accurate billing, contracts, and account information.
Wealth.com is the industry’s leading estate planning platform, empowering more than 1,000 wealth management firms to modernize the delivery of estate planning guidance to their clients. We cultivate a collaborative and supportive environment, fostering innovation and making Wealth.com a truly enjoyable workplace.
Partner with technical staff to support the development of new AI tasks and contribute to innovative tooling.
xAI's mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Their team is small, highly motivated, and focused on engineering excellence, and they operate with a flat organizational structure.
Ensuring coverage for hearings on the eScribers calendar and overseeing travel arrangements for Independent Contractors.
Responsible for calendaring with reporting clients and assisting with client copy sales and estimates.
Providing administrative support to the Reporting Department, answering customer calls, and resolving problems strategically.
eScribers, established in 2005, is a leader in reporting and transcription services for courts and government agencies across the US, UK & Ireland. They are private equity backed and growing rapidly worldwide, focused on technology innovations and client services, valuing professionalism, innovative thinking, and collaboration.
Support Directors in organizing and maintaining business tax and financial documentation.
Maintain accurate financial ledgers and reconcile transactions.
Manage Directors’ calendars and coordinate meetings/travel.
In All Media is an international media group with entities in the UK and the US. They are expanding their administrative structure and hiring an Executive Assistant to support their Directors, ensuring accuracy, continuity, and efficiency across international entities.
Provide high-level administrative support by managing the executive’s calendar and handling information requests.
Help plan and coordinate company events, meetings, and employee team building activities or special projects.
Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
Quantinuum is the world leader in quantum computing. The company’s quantum systems deliver the highest performance across all industry benchmarks, and they have over 650 employees, including 400+ scientists and engineers, across the US, UK, Germany, and Japan. By uniting best-in-class software with high-fidelity hardware, their integrated full-stack approach is accelerating the path to practical quantum computing and scaling its impact across multiple industries.
Provides general administrative support that includes routine document preparation, file management, scheduling/arranging meetings.
Organize and maintain ICA SharePoint drive in a logical fashion for ease of access.
Recruit appropriate SMEs for ICA projects (e.g. recruit and facilitate SME engagement with ICA projects; coordinate with ICA contracts manager for tracking SME contributed work hours).
ICA, Inc. is a rapidly growing company that helps government clients with evaluating and achieving their objectives. We are results-focused and have a proven track record supporting federal agencies and large government services primes.
Providing an accurate and high quality document production service.
Working seamlessly with the Firm's document management system, iManage, for all document retrieval and return to the system.
Delivery of exceptional customer service, present as proactive, friendly, helpful, willing and efficient at all times.
Clifford Chance is one of the largest international law firms in the world striving to exceed client expectations with high-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise. They offer a truly international perspective, and believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow.
Handling senior admin tasks, including email, business reports, and meeting management.
Overseeing complex projects and liaising with stakeholders to ensure all targets are met.
Preparing business documents, including contracts, reports, presentations, and pitch decks.
Jobgether is a platform that connects job seekers with companies. They use AI-powered matching to ensure applications are reviewed quickly and fairly, identifying the top-fitting candidates for hiring companies to consider.
I am unable to provide a company description because it is not included in this job posting. I am also unable to determine the company size or employee culture.
Create invoices, track payments, and record expenses.
Gather industry data and prepare reports.
Coordinate calendars and handle client communication.
Wing is redefining the future of work for companies worldwide as a one-stop shop for building world-class teams and automating operations. They foster an inclusive culture with opportunities for career growth in a fun, supportive environment.
Contribute to the comprehensive risk management program.
Collaborate with various departments to ensure timely financial transactions and effective claims management.
Aid in budget forecasting and reporting.
Jobgether uses an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly against the role's core requirements. This system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.
Prepare daily/weekly/monthly reporting and explanations of changes to the borrowing base or asset sale base.
Prepare estimations, analysis, and reconciliation of funds flow/funds matching / draws from bank accounts.
Support accounting footprint on capital market activities and work with engineers to develop automated reports.
Aven is a fintech company that has invented a new credit card powered by an advanced asset-securing platform, enabling them to offer lower APRs to consumers. The team combines technology and finance executives and is backed by prominent investors.