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• Manage the daily calendars of multiple executives.
• Make travel arrangements, create itineraries, and confirm logistics.
• Submit and reconcile expense reports.

Calix provides cloud, software platforms, systems, and services to help communications service providers simplify their businesses and grow their value. They aim to create the broadband experience the world needs. They are working to enable BSPs of all sizes to simplify, innovate, and grow.

• Organizes and coordinates executive's schedule by arranging appointments and maintaining calendars.
• Handles all telephone calls, greets visitors, and composes confidential correspondence.
• Relieves the VP of routine administrative details, including data compilation and analysis.

Jobgether uses an AI-powered matching process to ensure applications are reviewed quickly and fairly. They connect candidates with partner companies and share shortlists with hiring teams to help them find the right people.

• Provide administrative support to the team.
• Make calls and respond to emails.
• Maintain filing systems and schedule meetings.

I am unable to provide a company description because it is not included in this job posting. I am also unable to determine the company size or employee culture.

• Manage client communications and coordinate treatments.
• Draft legal documents and manage calendars for smooth operations.
• Ensure accuracy and reliability in a fast-paced legal team.

Job Duck connects ambitious individuals with remote job opportunities at US-based companies, to help them thrive not just survive. As a lifestyle company, they ensure that everybody working there has a fantastic time and they have earned the Great Place to Work Certification every year since 2022.

• Provide administrative support for department projects and office operations.
• Prepare spreadsheets, charts, and correspondence for team use.
• Schedule meetings and manage calendars for team members.

Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Their system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.

• Support the Program Manager and Senior Program Manager across multiple contract tasks.
• Serve as the primary point of contact for meeting logistics.
• Build and maintain strong client relationships through professional interactions.

LMI accelerates government impact with innovation and speed. They bring commercial-grade platforms and mission-ready AI to federal agencies at commercial speed, focusing on agility and collaboration while serving the defense, space, healthcare, and energy sectors.

• Support the Design Manager in daily project coordination activities across disciplines
• Attend client and stakeholder meetings and track key decisions, risks, and action items
• Maintain organized project documentation including RFIs, submittals, drawing revisions, and tracking logs

AECOM is a trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. It is a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

• Drive operational consistency across independent physician practices.
• Provide operational, analytical, and project coordination support.
• Ensure practice success initiatives are organized and data-informed.

Guidehealth is a data-powered, performance-driven healthcare company dedicated to operational excellence. Our goal is to make great healthcare affordable, improve the health of patients, and restore the fulfillment of practicing medicine for providers.

• Manage and coordinate complex calendars for 5 Senior Leaders.
• Coordinate domestic and international travel, including itineraries, changes, and contingencies.
• Prepare, submit, and reconcile expense reports accurately and on time (up to 10% travel required)

Versapay turns accounts receivable (AR) into a competitive advantage, removing friction and accelerating momentum. With over 10,000 customers and 5M+ companies transacting on the platform, Versapay processes over 110M transactions and $257B annually; they appear to value diversity and not discriminate based on various characteristics.

• Advances priority partnerships by coordinating executive- and team-level engagement.
• Maintains accurate partnership documentation, timelines, and task tracking.
• Communicates consistently and clearly with Project Leads and team members.

Big Brothers Big Sisters of America (BBBSA) strives to ignite the power and promise of youth through one-to-one mentoring relationships. They have a national presence, with affiliated agencies serving communities across the country, and are committed to diversity and inclusion.

• Support Project Managers and the Program Manager with administrative tasks and communication.
• Assist in organizing project records and documentation, ensuring workflows run smoothly.
• Build and maintain small internal tools to support PMO workflows and increase independence.

Miratech is a global IT services and consulting company that helps visionaries change the world by bringing together enterprise and start-up innovation. They support digital transformation for some of the world's largest enterprises and retain nearly 1000 full-time professionals, with an annual growth rate exceeding 25%.

• Be the operational backbone of a rapidly scaling global sales team as ServiceNow breaks into the Identity Security space.
• Keep Senior Leadership connected and operating at peak efficiency across Americas, EMEA, and APAC time zones.
• Drive team efficiency and operational effectiveness by identifying and implementing process improvements.

ServiceNow is a global market leader that brings innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500. Its intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations.

• Fully manage and maintain the Business Partner’s calendar.
• Sort, respond to, and manage emails on behalf of the Business Partner.
• Handle various administrative and operational tasks.

20four7VA connects global clients with skilled offshore independent contractors. They focus on providing administrative, technical, and creative support to businesses in developed markets, ensuring high-quality, task-specific services, and fostering a supportive community for contractors.

• Reviewing construction documentation for compliance with contract requirements
• Producing reports and assisting with verifying quantity calculations and field measurements for payment purposes
• Preparing and processing routine construction contract changes

RS&H is a leading architecture, engineering, and consulting firms. They are employee-owned and have associates who work hard every day to create tomorrow together.

• Anticipate and manage the Director's professional needs and scheduling.
• Coordinate complex travel arrangements and prepare necessary documents.
• Assist in the preparation of materials for meetings and conferences.

Jobgether is a platform that connects job seekers with partner companies. They use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements.

• Deliver new center openings efficiently while meeting budgetary needs.
• Maintain the progress of project timelines, milestones, and dependencies.
• Partner with local market owners to launch centers, aligning facility readiness and inventory.

Local Infusion is a venture-backed multi-site infusion business that is rapidly expanding. They focus on delivering care to patients with chronic autoimmune diseases through specialty infusion medications, emphasizing patient experience, technology, and clinical integration.

• Perform administrative, analytical, and coordination tasks for a complex program.
• Manage SharePoint and Confluence sites, including user access and permissions.
• Support program reporting, compliance, and planning efforts with various teams.

Jobgether is a company that connects job seekers with employers using an AI-powered matching process. The company has a community-focused culture with an emphasis on innovation and supports professional growth and development providing wellness packages.

• Utilize Salesforce to track and adjust project schedules.
• Coordinate internal and external meetings and assign resources needed to achieve project goals.
• Proactively manage changes to scope, cost, and schedule of project work.

A-LIGN is a leading provider of cybersecurity compliance programs. They combine experienced auditors and audit management technology and are a top issuer of SOC 2 and HITRUST.

• Maintain up-to-date Client Case Lists.
• Save & Distribute Incoming Mail.
• Download and save court ECF filings using firm naming conventions.

Gordon Rees Scully Mansukhani is a law firm. The job posting mentions they offer extensive training along with full benefits.

• Assist with virtual and in-person board meetings, including scheduling and logistics.
• Provide administrative support to remote executives and directors, managing calendars and travel.
• Support operational tasks such as CRM data entry and software procurement.

Industrious Labs aims to instigate policies and empower individuals to revolutionize industries for climate, justice, and job improvements. They focus on reducing emissions and ensuring industry accountability to communities and workers, operating with a pro-Black and anti-racist culture.