Manage complex executive calendars and meeting coordination.
Support communication across departments and project teams.
Improve administrative and operational processes.
3Pillar Global is a software development company that builds digital products for businesses. While the employee count is not specified, the company seems to have a fast-paced and growing environment focused on innovation.
Manage complex executive calendars; coordinate meetings across time zones and align scheduling to priorities.
Plan and accomplish meeting logistics (agenda support, materials, attendee coordination, rooms/virtual links) to ensure executives are prepared.
Be a trusted liaison for the executive's office assessing inbound requests, communicating with internal/external partners, and building relationships.
Experian is a global data and technology company, powering opportunities for people and businesses around the world. A FTSE 100 Index company listed on the London Stock Exchange (EXPN), they have a team of 23,300 people across 32 countries with corporate headquarters in Dublin, Ireland.
Book travel arrangements including flights, transportation, and accommodations.
Prepare and reconcile expense reports, ensuring compliance with company policies.
Take meeting minutes and track action items from meetings when requested.
Experian is a global data and technology company, powering opportunities for people and businesses around the world. We have an amazing team of 25,200 people in 32 countries and our culture is people-first, inclusive, and purpose driven.
Support the VP of Business Systems, VP of Support, and VP of Data across scheduling, logistics, communication, and day-to-day execution so priorities stay on track and follow-through is clear.
Manage complex calendars by vetting requests, prioritizing meetings, proactively managing conflicting calendar times, recommending tradeoffs, ensuring appropriate spacing between meetings and breaks.
Prepare complete agendas from high-level meeting descriptions and linked materials so leaders are ready for internal and external meetings with the right context and decisions.
GitLab is the intelligent orchestration platform for DevSecOps. More than 50 million registered users trust GitLab to ship better, more secure software faster. The same principles built into our products are reflected in how our team works: they embrace AI as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact.
Maximize executive time by managing multiple complex calendars.
Thoughtfully arrange domestic and international travel, minimizing business impact.
Champion company culture by owning all aspects of team gatherings.
Optro is the leading audit, risk, ESG, and InfoSec platform on the market that has surpassed $300M ARR and is continuing to grow. More than 50% of the Fortune 500 leverage their award-winning technology. They are one of the 500 fastest-growing tech companies in North America for the seventh year in a row.
Proactively manage the CEO’s complex calendar, prioritizing and scheduling meetings with internal teams, partners, and stakeholders.
Serve as a gatekeeper and liaison for the CEO—filtering communications, preparing agendas, and handling follow-ups.
Follow up on delegated tasks to ensure timely execution and accountability.
Circle of Greatness is a high-performance brand committed to scaling impact, driving innovation, and delivering transformational services across business and lifestyle sectors. They are a rapidly growing organization seeking an agile, highly organized, and trustworthy Executive Assistant to support their CEO.
Manage complex and frequently changing calendars, meeting schedules, and competing priorities.
Coordinate meetings, materials, and follow-ups across multiple stakeholders or functions.
Support cross-functional coordination and communication; act as a key point of contact within the team or function.
Kinaxis is a global leader in modern supply chain orchestration, powering complex global supply chains. With over 2000 employees around the world, they are trusted by renowned global brands to provide the agility and predictability needed to navigate today’s volatility and disruption.
Provide excellent administrative and operational support to the CRO, adapting to their working style to enable focus on impactful work.
Manage complex calendars and scheduling as a trusted gatekeeper, and own end-to-end travel and logistics for events and visits.
Proactively anticipate needs, solve problems, and streamline communication to ensure efficient information flow and action across teams.
Vanta helps businesses earn and prove trust by enabling continuous security monitoring and verification through its Trust Management Platform. The company has a kind and talented team, with offices in several global cities, and is committed to an inclusive work environment.
Act as the logistical anchor for the Executive Group (EG), ensuring seamless operations.
Manage complex logistics across multiple time zones and provide high-level administrative support to board committees.
Be a proactive partner to leadership, capable of managing complex logistics across multiple time zones.
Pratham International supports learning innovations for children and youth across the globe. They adapt and spread education solutions pioneered in India to contexts across the global south. They reach millions of children annually through partnerships across ~30 countries.
Calendar Optimization: Manage complex, high-velocity calendars for the CSO and EVP of Sales.
GTM Coordination: Partner with the EVP of Sales to assist in tracking sales performance metrics, preparing for business reviews and executive commit calls, and streamlining communication with the broader sales org.
Glia is the leading AI customer service solution for banks and credit unions, unifying AI and human agents. They value their employees, as proven by their certification as a Great Place to Work, with 98% employee satisfaction and have over 700 financial institutions as clients.
Supporting founders with personal organization, travel, and event planning.
Assisting with client communication, onboarding, and support.
Linear Agency is led by Ciaran Finn and Evan Carroll. They are high-energy agency founders. The company invests heavily into those around them, and there is genuine growth opportunity for the right person long-term.
Act as the central tracking hub for the SVPs; driving follow-up and follow-through on key initiatives, managing deadlines, and ensuring team accountability.
Assist the SVPs in building out internal customer success initiatives, organizing project frameworks, and creating/maintaining internal documentation and playbooks for the broader CSM organization.
Seamlessly manage and optimize complex, fluctuating calendars across multiple time zones for 3 global SVPs, treating schedule alignment as a baseline efficiency standard.
KnowBe4 is the global leader in Human Risk Management, trusted by over 70,000 organizations worldwide to secure their employees and AI agents for over 15 years. They are pioneering a new era of security with AI-powered and market-leading solutions, combining risk intelligence, advanced defenses, and personalized training to help organizations build strong security cultures.
Managing complex executive calendars, prioritizing time across multiple time zones.
Serving as the primary point of contact for internal teams, clients, and external partners.
Drafting, reviewing, and managing high-level correspondence and communications.
Veta Virtual is hiring a Remote Executive Assistant for one of their fast-growing clients. The company offers a dynamic environment with real opportunities to grow and a supportive, collaborative culture where contributions are seen and valued.