Source Job

• Maximize executive time by managing multiple complex calendars.
• Thoughtfully arrange domestic and international travel, minimizing business impact.
• Champion company culture by owning all aspects of team gatherings.

Optro is the leading audit, risk, ESG, and InfoSec platform on the market that has surpassed $300M ARR and is continuing to grow. More than 50% of the Fortune 500 leverage their award-winning technology. They are one of the 500 fastest-growing tech companies in North America for the seventh year in a row.

• Manage complex executive calendars for C-suite leaders.
• Organize ELT meetings, including agendas and action-item tracking.
• Support communication and coordination across departments and project teams.

3Pillar Global is a software development company. They focus on delivering innovative digital solutions to help businesses achieve their goals.

• Own and optimize complex calendars for Engineering VPs.
• Drive meeting hygiene and outcomes, including agendas and follow-through.
• Partner with VPs on priority management, anticipating conflicts and proposing solutions.

1Password provides secure access solutions. They have surpassed $400M in ARR and have over 180,000 businesses as customers.

• Strategic Sync & Execution: Attend high-profile leadership meetings; capture key decisions, synthesize action items, and drive follow-up to ensure nothing stalls.
• Calendar Optimization: Manage complex, high-velocity calendars for the CSO and EVP of Sales.
• GTM Coordination: Partner with the EVP of Sales to assist in tracking sales performance metrics, preparing for business reviews and executive commit calls, and streamlining communication with the broader sales org.

Glia is the leading AI customer service solution for banks and credit unions, unifying AI and human agents. They value their employees, as proven by their certification as a Great Place to Work, with 98% employee satisfaction and have over 700 financial institutions as clients.

• Support the VP of Business Systems, VP of Support, and VP of Data across scheduling, logistics, communication, and day-to-day execution so priorities stay on track and follow-through is clear.
• Manage complex calendars by vetting requests, prioritizing meetings, proactively managing conflicting calendar times, recommending tradeoffs, ensuring appropriate spacing between meetings and breaks.
• Prepare complete agendas from high-level meeting descriptions and linked materials so leaders are ready for internal and external meetings with the right context and decisions.

GitLab is the intelligent orchestration platform for DevSecOps. More than 50 million registered users trust GitLab to ship better, more secure software faster. The same principles built into our products are reflected in how our team works: they embrace AI as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact.

• Manage complex executive calendars and meeting coordination.
• Support communication across departments and project teams.
• Improve administrative and operational processes.

3Pillar Global is a software development company that builds digital products for businesses. While the employee count is not specified, the company seems to have a fast-paced and growing environment focused on innovation.

• Proactively manage the CEO’s complex calendar, prioritizing and scheduling meetings with internal teams, partners, and stakeholders.
• Serve as a gatekeeper and liaison for the CEO—filtering communications, preparing agendas, and handling follow-ups.
• Follow up on delegated tasks to ensure timely execution and accountability.

Circle of Greatness is a high-performance brand committed to scaling impact, driving innovation, and delivering transformational services across business and lifestyle sectors. They are a rapidly growing organization seeking an agile, highly organized, and trustworthy Executive Assistant to support their CEO.

• Manage complex executive calendars; coordinate meetings across time zones and align scheduling to priorities.
• Plan and accomplish meeting logistics (agenda support, materials, attendee coordination, rooms/virtual links) to ensure executives are prepared.
• Be a trusted liaison for the executive's office assessing inbound requests, communicating with internal/external partners, and building relationships.

Experian is a global data and technology company, powering opportunities for people and businesses around the world. A FTSE 100 Index company listed on the London Stock Exchange (EXPN), they have a team of 23,300 people across 32 countries with corporate headquarters in Dublin, Ireland.

• Act as the logistical anchor for the Executive Group (EG), ensuring seamless operations.
• Manage complex logistics across multiple time zones and provide high-level administrative support to board committees.
• Be a proactive partner to leadership, capable of managing complex logistics across multiple time zones.

Pratham International supports learning innovations for children and youth across the globe. They adapt and spread education solutions pioneered in India to contexts across the global south. They reach millions of children annually through partnerships across ~30 countries.

• Serve as strategic lead for and own enterprise customer relationships.
• Develop and execute tailored customer success strategies.
• Facilitate EBRs with senior/executive stakeholders, highlighting value and ROI.

AvaSure partners with hospitals to help solve complex challenges. We offer benefits and focus on growth.

• Maintain and update Health Scorecards to support executive engagement.
• Coordinate and document internal discussions related to executive sponsor programs and account strategy.
• Assist in preparation for Executive Business Reviews (EBRs) including planning and materials preparation.

Rimini Street is a global provider of enterprise software support, managed services, and Agentic AI ERP solutions. They serve Fortune Global 100, Fortune 500, midmarket, public sector and government organizations and are committed to innovation and client success.

• Manage calendars, meetings, and scheduling.
• Help organize tasks, reminders, and priorities for the founders.
• Assist with inbox and email management.

Linear Agency Group is a fast-growing performance marketing agency that creates high-converting ad creatives and manages paid media campaigns for some of the world’s fastest-growing eCommerce brands. The environment is friendly and collaborative, offering opportunities for quick growth.

• Develop and execute customer success strategies focused on customer retention, adoption, value realization, and expansion opportunities.

Librestream delivers advanced AR and AI-driven software that empowers frontline workers in industries like manufacturing, energy, and aerospace. They connect field technicians with remote experts using real-time video collaboration, AR guidance, and digital workflows. Harris is a leading provider of mission critical software to the public sector in North America.

• Own the CEO’s calendar and keep priorities aligned with business goals.
• Attend key meetings (fully remote) and capture actionable minutes that drive follow-up and execution.
• Manage high-volume correspondence across Email, Slack, Asana, and other platforms.

LifeBonder is a social platform built to help people find their true tribe by pairing them with kindred souls who match their energy and values. They encourage real-world connection, from spontaneous meet-ups to deep, lasting friendships that thrive face to face.

• Manage executive calendar, scheduling, and coordination across time zones.
• Support inbox management and executive communications to maintain organized workflows.
• Assist with operational and administrative tasks, including financial support and documentation.

The company operates within the venture capital environment, supporting fast-paced, high-growth businesses. It is a dynamic organization seeking proactive individuals to manage executive workflows and operational coordination.

• Manage calendar, scheduling, and daily priorities.
• Act as a communication bridge across teams.
• Track contracts, renewals, and key business deadlines.

Attention Economy Club is a fast-growing agency helping eCommerce brands scale through TikTok Shop affiliate partnerships, creator campaigns, backend operations, and performance-driven growth strategies. AEC has built a reputation for helping brands win in one of the fastest-growing channels in eCommerce.

• Managing calendars and inboxes for both founders.
• Supporting founders with personal organization, travel, and event planning.
• Assisting with client communication, onboarding, and support.

Linear Agency is led by Ciaran Finn and Evan Carroll. They are high-energy agency founders. The company invests heavily into those around them, and there is genuine growth opportunity for the right person long-term.

• Provide excellent administrative and operational support to the CRO, adapting to their working style to enable focus on impactful work.
• Manage complex calendars and scheduling as a trusted gatekeeper, and own end-to-end travel and logistics for events and visits.
• Proactively anticipate needs, solve problems, and streamline communication to ensure efficient information flow and action across teams.

Vanta helps businesses earn and prove trust by enabling continuous security monitoring and verification through its Trust Management Platform. The company has a kind and talented team, with offices in several global cities, and is committed to an inclusive work environment.

• Own the CEO's calendar end-to-end for scheduling, prioritizing, and protecting time for deep work and strategic thinking.
• Triage the CEO's inbox and Slack daily, handling correspondence, drafting high-quality external communications, and serving as the primary contact point.
• Book and manage complex, multi-city travel, logistics, and expense reconciliation while anticipating complications and maintaining follow-through on commitments.

WellTheory is a digital health company helping people with autoimmune conditions take control of their health through personalized care, nutrition guidance, and ongoing coaching. It is a mission-driven, remote-first startup that has grown 10x in membership and 5x in revenue in the past year, building an AI-forward team in a high-ownership, fast-moving environment.

• Lead and develop a team of Customer Success Managers.
• Ensure customers operationalize NodeZero across their environments and workflows.
• Engage directly with executive stakeholders to align on goals and long-term value.

Horizon3.ai is a cybersecurity company that enables organizations to proactively find and fix exploitable attack vectors. They are a fusion of former U.S. Special Operations cyber operators, startup engineers, and formerly frustrated cybersecurity practitioners.