Manage the founder's calendar and inbox daily, prioritizing tasks with urgency to clear the queue.
Own each step of client transactions independently, from handoff to completion.
Handle polished communication with high-net-worth clients, using CRM (HubSpot) and spreadsheets.
Assist World is a company that provides virtual assistant services, including for a life insurance brokerage focusing on high-net-worth clients across Africa, the Middle East, and Europe. They emphasize a remote-first culture with no time trackers and value independence and precision.
Manage finances by creating invoices, tracking payments, and recording expenses.
Coordinate calendars, book travel, and handle email correspondence for executives.
Conduct research, synthesize data, and prepare reports and presentations.
Wing helps companies build world-class teams and automate operations. The company offers job security, a supportive team, and opportunities for career growth.
Manage calendars, inboxes, travel, and personal administration for the founder.
Draft professional communications, conduct research, and complete ad hoc projects.
Support operational tasks, hiring interviews, and targeted outreach.
Assist World is a virtual assistant staffing platform that matches skilled assistants with fast-growing businesses. It operates fully remotely and emphasizes flexibility, AI tools, and a results-focused culture.
Manage professional and personal email accounts for two CEO principals, triaging and prioritizing messages.
Own and manage complex calendars, coordinating across multiple businesses and time zones.
Research and book complex domestic and international travel, including award travel using loyalty programs.
20four7VA is a family-run group of businesses operating across HR outsourcing, IT hardware distribution, software development, aviation, and investments. They are a small to medium-sized company seeking offshore independent contractors to deliver remote services worldwide.
Support two Senior Executives with calendar management, travel planning, and meeting preparation across multiple time zones.
Coordinate team events, manage expense reports, and handle administrative tasks using Google Suite and Microsoft Office.
Build strong partnerships with the Leadership Support Team and proactively align executive priorities and strategic initiatives.
Affirm is reinventing credit to make it more honest and friendly, offering buy now, pay later solutions without hidden fees or compounding interest. It is a growing company with a remote-first culture, prioritizing employee well-being through competitive benefits and a collaborative environment.
Own and manage the CEO's calendar with a strategic lens, proactively resolving conflicts and prioritizing high-value activities.
Coordinate complex domestic and international travel with detailed itineraries and real-time adjustments.
Serve as the primary gatekeeper for the CEO's time, exercising sound judgment on prioritization and access.
Penta is a leading corporate affairs advisory firm that helps organizations predict what matters and shape outcomes by combining proprietary intelligence, stakeholder insights, and strategic counsel. The global team brings decades of experience in business, government, communications, research, data science, and media, serving over 25% of the Fortune 100.
Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and competing priorities.
Act as a trusted strategic partner, anticipating needs and proactively managing competing demands.
Coordinate cross-functional initiatives and support special projects and transformation efforts.
Harbor is a PE-backed global professional services firm of ~1,000 strategists, technologists, and operational specialists. They partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions.
Drive executives' priorities forward by anticipating needs and ensuring follow-ups don't stall.
Own calendars and travel as a strategic resource, protecting focus time and resolving conflicts preemptively.
Hunt down inefficiency by redesigning broken processes and rolling out improvements for the team.
Wrapbook is the AI platform for production finance, built for feature films, TV, and commercials. With a team of 350+ and backing from top investors like Andreessen Horowitz and Bessemer Venture Partners, Wrapbook is using AI to transform how finance teams work.
Manage Adam's calendar, including booking, confirming, and rescheduling client meetings while maintaining a quarterly cadence.
Monitor and manage Adam's email inbox, ensuring timely responses and coordination with internal operations staff.
Keep the CRM (Salesforce) updated with client notes and occasionally handle client phone calls with a professional, personable style.
An independent financial planning and wealth management practice operating on the Ameriprise broker-dealer platform, focusing on portfolio construction and management. The team is small, led by advisor Adam Novak, with a culture of proactive client service and operational efficiency.
Provide high-touch, concierge-like executive assistance to the CEO, managing complex schedules and travel.
Handle confidential correspondence, coordinate projects and events, and manage a high volume of emails.
Anticipate needs, improve processes, and ensure the CEO can focus on the company's mission.
Offchain builds the Arbitrum stack, a leading blockchain scalability solution for Ethereum. The company is backed by $124 million in funding and has a global remote-first workforce with a NY office.
Own the CEO's calendar, inbox, and travel to keep the day-to-day running smoothly.
Drive follow-through and execution by turning intentions into tracked commitments across the team and partners.
Prepare research, briefings, and materials to support key decisions and communications.
Odd Bunch is a sustainable subscription-based grocery service making groceries more affordable and accessible. The company is fast-growing with a mission-driven culture focused on fighting food waste and supporting local farmers.
Manage executive calendars, scheduling, email correspondence, and administrative requests.
Coordinate new-hire onboarding, maintain employee records, and sync with payroll systems.
Track billable hours, match receipts to jobs, and support job costing and financial tracking.
This company is a California-based home improvement company seeking a reliable operational partner. They are a small, busy team that values organization and proactive support, operating remotely with a focus on administrative and operational efficiency.
Manage calendar and schedule meetings across both businesses.
Keep inbox organized, reply to routine emails, and hold regular check-ins on daily/weekly to-dos.
Provide general administrative support, handle light calling, and assist with ad hoc tasks as the tax planning business scales.
The client runs a business coaching and consulting practice and a tax planning practice. They are seeking their first Virtual Assistant to provide administrative support and accountability as they transition focus to the tax business.
Manage complex calendars and email for the Co-Founder, aligning with business priorities and coordinating with stakeholders.
Support meeting preparation, content capture, and event logistics, including company events outside the workplace.
Provide personal assistance and handle special projects with discretion, maintaining professional composure in a fast-paced environment.
Prompt is revolutionizing healthcare by delivering highly automated software to rehab therapy businesses. As the fastest-growing company in the space, we are a team of talented individuals focused on modernizing healthcare technology.
Support the Global Head of PR with complex calendar management and scheduling across time zones.
Coordinate team operations including meetings, travel, expenses, and internal events.
Streamline workflows by implementing technical tools and improving operational processes.
A24 is an acclaimed global entertainment company known for producing and distributing films, television series, documentaries, music, publishing, and consumer products. Established in New York in 2012, the company has cultivated a library of over 150 films and 50 TV series and employs a team that values diverse perspectives and equal opportunity.
Own the search calendar and prioritize appointments with partners, clients, and candidates.
Support partners with BD-related scheduling, expense reconciliation, and calendar management.
Coordinate domestic and international travel for partners and candidates and process expense reporting.
True is a global platform of companies that optimizes value creation by placing executive talent, developing business leaders, and creating diverse networks. With offices in North America, EMEA, and APAC, our team of industry experts leverages deep networks to connect companies with leading talent, and we uphold a culture of treating people right and keeping culture at the heart of our business.
Manage LinkedIn content calendar and create engaging posts to boost brand visibility.
Repurpose content for Facebook and Instagram, ensuring consistent brand voice.
Support business operations with administrative tasks and research as needed.
20four7VA connects offshore independent contractors with clients worldwide to deliver remote services. The company fosters a vibrant community and offers ongoing support and upskilling opportunities.
Support a senior government official with scheduling, travel, and personal requests in a fast-paced environment.
Manage multiple simultaneous tasks and urgent requests, including evenings and weekends.
Communicate primarily via WhatsApp and use Google Workspace tools for coordination.
Assist World connects businesses with virtual assistants for remote support roles. They are a growing company that values flexibility and offers a 100% remote work environment with no tracking software.