Track action items, maintain documentation, coordinate across teams, and ensure deadlines are met.
Be proactive, structured, and comfortable operating independently in a fast-moving, cross-functional environment.
Support the Head of Operations and CEO as a project coordination and operations partner.
They are a globally distributed, remote-first company with over 70 team members worldwide and more than 15 years of experience operating remotely. The business supports luxury and high-end brands through technology-enabled manufacturing and e-commerce solutions.
Translate high-level campaign strategy into executable workstreams, timelines, and deliverables.
Manage day-to-day execution of large-scale, multi-funnel marketing campaigns across creative, content, media, analytics, and partner marketing.
Coordinate with internal teams and external agencies to drive asset production and activation readiness.
Blend is an AI services provider that co-creates meaningful impact for its clients through data science, AI, technology, and people. They are committed to fueling bold visions and tackling significant challenges by aligning human expertise with artificial intelligence.
Build structured agendas and facilitate client meetings.
Draft client recaps, status updates, and strategic briefs.
Develop client presentations and documents from outlines and templates.
We are a growth marketing consultancy that partners with fast-scaling brands and acts as a fractional marketing team and strategic advisor. We help clients solve their most critical marketing challenges by leveraging AI, data, and creative strategy to provide end-to-end marketing solutions.
Manage project timelines and deliverables across multiple client accounts simultaneously.
Coordinate between creative, media buying, retention, and account teams to allocate resources effectively.
Organize weekly client meeting agendas, take detailed notes, and create actionable task lists from meeting outcomes.
Lilo Social is a full-funnel eCommerce growth agency specializing in acquisition and retention for direct-to-consumer brands. With a team of over 65 professionals, we deliver best-in-class paid media, email marketing, and creative services to help brands scale profitably.
Support daily operational activities and internal coordination
Prepare reports, documentation, and presentations for management
Communicate with internal teams, partners, and service providers
They are looking for a motivated and detail-oriented Operations Assistant to join their team remotely from Czech Republic. They offer a supportive team culture and clear career progression.
Manage work queue in HubSpot across all submission statuses and balance workload across 21 team members
Identify inefficiencies and repetitive manual tasks that slow down the team
Create and maintain SOPs for common listing scenarios and edge cases
Max Retail empowers independent retailers and brands to reach hundreds of millions of consumers through technology that makes multichannel selling as easy as “click, click, sold.” By helping businesses move inventory faster and more profitably, Max Retail fuels a more circular, sustainable retail economy.
Directly manage, build, QA, and deploy email campaigns and SMS messages within Klaviyo.
Maintain strong client relationships and translate their marketing needs into clear, actionable direction for the internal teams.
Maintain comprehensive project plans and timelines for all assigned clients, managing priorities and deadlines.
Lilo Social is a full-funnel growth marketing agency focused on delivering best-in-class services. They work across the entire life cycle of the customer journey, covering content creation, ad production, paid media, conversion rate optimization, and email/sms marketing.
Serve as the primary administrative and operational support for the CEO.
Attend and document all CEO meetings, ensuring clear follow-up and action tracking.
Provide comprehensive project management support from initiation and planning to execution and transition.
The client is a diversified investment and operations firm that both invests in and manages multiple portfolio companies across various industries. The company is led by a dynamic CEO who frequently launches and oversees new ventures, each requiring intensive start-up coordination, project execution, and operational setup before transitioning to dedicated leadership teams.
Collaborate with the marketing team to plan, execute, and monitor marketing campaigns across various channels.
Design, build, and execute automated marketing campaigns including email marketing, lead nurturing, segmentation, and personalization.
Generate reports and analyze marketing performance metrics to assess the effectiveness of campaigns and identify areas for improvement.
Datacor is the leading provider of software solutions, including ERP, CRM, Asset Tracking, Simulation and Formulation, to the process manufacturing space. They are on a mission to better equip the industry with software solutions and move it forward by building thoughtful, intuitive products that solve our customers’ most difficult problems.
Manage the Founder’s email inbox, flag urgent items, and draft responses.
Track weekly hours for manufacturing and shipping teams using Rippling.
Consolidate customer support tickets to identify trends and improvement areas.
They are a rapidly growing pet treat manufacturer specializing in high-quality, chemical-free dog and cat treats. As the company grows, they are looking for a high-level operational partner who can help organize the “chaos” of a fast-moving environment and act as the connective tissue between leadership, operations, and production teams.
Handle customer communication via email and text messaging.
Coordinate and update schedules, assigning field teams to jobs.
Track operational information and maintain clean, accurate records.
Inside Out matches people with roles that fit their skills, career goals, and lifestyle. They provide guidance and support at every step of the hiring process to help people take the next step in their remote career.
Maintain accurate BPO rosters and serve as the primary operational bridge between ezCater and our BPO partners.
Act as the main point of contact between ezCater’s internal WFM team and our BPO WFM teams.
Coordinate with IT for BPO needs, being the primary liaison between BPO partners and internal IT, ensuring timely resolution and documented communication.
EzCater is the leading food for work technology company in the US, connecting anyone who needs food for their workplace to over 100,000 restaurants nationwide. They provide flexible and scalable solutions and enable companies to manage their food spend in a single platform.
Manage incoming operations requests via internal ticketing system.
Build and launch emails, landing pages, registration workflows and follow-ups.
Track and report on campaign performance and present insights to stakeholders.
Jobgether is a platform where job seekers can apply for jobs. Its system identifies the top-fitting candidates and then shares this shortlist directly with the hiring company.
Develop, document, and implement SOPs and protocols to standardize clinical operations.
Partner with the Medical Director, Clinical Directors, and other Clinical Operations Leaders to align operational improvements with organizational goals.
Manage multiple projects related to process improvement, ensuring timely completion and alignment with organizational priorities.
Midi Health is on a mission to transform care for women in midlife. They are building a best-in-class team while working with smart, purpose-driven people.
Manage and maintain status reports for the sales team.
Send and administrate contracts with clients, and ensure accuracy.
Maintain reports to ensure CRM data quality and completeness.
Truelogic is a leading provider of nearshore staff augmentation services headquartered in New York. They deliver top-tier technology solutions to companies of all sizes, from innovative startups to industry leaders, helping them achieve their digital transformation goals. Their team of 600+ highly skilled tech professionals, based in Latin America, drives digital disruption by partnering with U.S. companies on their most impactful projects.
Manage patient documents and ensure timely, accurate distribution of medical records.
Serve as the primary contact for communication with healthcare providers, hospitals, and medical facilities.
Support families in scheduling visits and coordinating care delivery processes.
Abby Care is tackling family caregiving, training and employing family caregivers to get paid for the care they provide at home. They are building a tech-powered, family-first care platform and are supported by top, mission-driven VCs to empower families throughout the country.
Oversee and execute Salesforce updates to enhance system capabilities and user experience.
Create reporting in ServiceNow to ensure SLAs are being met.
Coordinate with cross-functional teams to drive project progress and resolve any issues.
Kodiak Solutions transforms the healthcare industry through technology-driven solutions. They specialize in healthcare finance, unclaimed property, risk management, and revenue cycle management, and foster a fun, collaborative culture that thrives on innovation and creativity.
Gather, document, and translate complex client requirements between clients and vendors to execute on digital marketing solutions and campaigns
Ensure that campaigns and projects are effectively planned, managed, and monitored; includes status updates, blockers/risks, and initiative status
Offer marketing advice and suggestions on campaigns and services to channel partners and product owners
Acxiom helps brands achieve the number one mantra for every business – know your customer. They’ve helped marketers deal with a fast-changing future of growing channels, data and technology and are one of the marketing industry’s most experienced and respected leaders.