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• Organize, clean up, and maintain internal digital files and folders
• Create consistent, professional client communications across all stages of the financing process
• Develop and maintain standardized templates and internal documents

We are looking for a highly organized, reliable Business Assistant to support a growing US-based financing company. This role focuses on operations efficiency, document standardization, client communication, data tracking, and light marketing support.

Reporting to the Director of Delivery Operations, you will be an executor, driving internal optimization projects prioritized by leadership to completion. Provide a high level of administrative support to executives or senior management, facilitating efficient scheduling operations. Support process improvements for Nava's Delivery Organization.

Nava is a consultancy and public benefit corporation working to make government services simple and effective.

As the central point of coordination between various departments, the Operations Coordinator ensures the smooth and efficient execution of daily business activities. Oversees and improves operational workflows, manages resources, and provides administrative support to the Operations Manager/Team. The successful candidate will be highly organized, detail-oriented, proactive, and adept at problem-solving.

MSX has been a trusted partner to leading vehicle manufacturers, their retailers, and mobility organizations globally for more than 30 years.

• Support the CMO with administrative tasks and ensure seamless communication across the organization.
• Maintain project momentum by tracking progress, holding owners accountable, and overseeing weekly meetings.
• Assist with contract preparation, invoice tracking, and data maintenance for marketing software and tools.

Aztec aims to add privacy to Ethereum through cutting-edge math and engineering, building a Layer 2 with private smart contracts.

• Own daily tender intake, managing tenders inbox, triaging by priority, validating inputs for completeness and accuracy, and uploading validated tenders into Control Room within SLA.
• Run P442 manual scheme creation and upload, preparing spreadsheets for Granular submissions, monitoring contract signatures and coordinating with CS on scheme progress.
• Maintain quality and data integrity by running bulk checks for duplicates, conflicts, and data issues, following agreed rules on MPAN handling and data standards.

tem exists to put power back in the hands of people by rebuilding the energy transaction system, making it transparent and fair.

• Manage the Head of Risk’s email inbox, ensuring critical items are addressed.
• Assist with scheduling meetings and coordinating calls to support the risk team.
• Help triage SLA breaches and communicate with other Risk team members.

Frontier is a subsidiary of Fresh Prints that helps companies grow full-time, cross-functional teams abroad by hiring the smartest people and placing them into the best companies.

Support the CEO and leadership team in a fast-paced tech and robotics company. Manage the CEO's inbox including triage, drafting responses, and routing messages. Maintain CEO's calendar, scheduling meetings and coordinating time zones.

A fast-growing technology and robotics company is seeking a highly organized and detail-oriented Executive Assistant to support the Founder/CEO and wider leadership team.

• Execute daily tasks related to benefit administration, ensuring accuracy in enrollments and vendor data exchanges.
• Perform data reconciliation checks between payroll records, HRIS, and vendors to resolve discrepancies.
• Serve as a key point of contact for basic operational queries, collaborating with Global Ops, HRIS, and Payroll teams.

G-P's SaaS-based Global Employment Platform enables clients to expand into over 180 countries quickly and efficiently. Their diverse, remote-first teams foster innovation in an environment where every contribution is valued.

• Assign, track, and manage deliveries for an assigned portfolio of client accounts
• Dispatch contracted drivers accurately and on time, aligned with team performance goals
• Monitor live deliveries and make proactive, real-time adjustments to improve outcomes

Sharebite is a food ordering platform for companies to feed their employees, combating food insecurity by donating a meal for every order placed with local partners. The firm has donated over 15 million meals and has been recognized as Inc. Magazine's Best in Business.

• Help define and optimize processes that support growing teams.
• Handle behind-the-scenes tasks that set the team up for success.
• Assist with onboarding, resourcing, and team building initiatives.

Kettle is a team of passionate, fearless creatives focused on delivering great products, redefining best-practices, and providing new opportunities for our clients.

• Provide operational support for GTM processes, ensuring accuracy and efficiency.
• Manage Salesforce administration, reporting, and sales commissions.
• Maintain documentation and templates for repeatable processes.

Duck Creek Technologies is the intelligent solutions provider defining the future of the property and casualty (P&C) and general insurance industry.

• Own the operational infrastructure, continuously improving all workforce systems and quality standards.
• Implement and maintain scheduling systems to ensure optimal coverage across all support channels.
• Drive the creation and maintenance of support documentation, knowledge bases, and standard operating procedures.

CopilotIQ + Biofourmis is transforming in-home care with the industry's first AI-driven platform that supports individuals through every stage of their health journey. They are helping people live healthier, longer lives by bringing personalized, proactive care directly into their homes.

Support 4 to 6 executives in a fast-paced tech-savvy environment. Manage executives’ complex schedules through prioritization and organization. Coordinate travel arrangements and create expense reports in a timely manner.

Capital One is on a mission to help our customers succeed by bringing ingenuity, simplicity, and humanity to banking.

• Schedule meetings and maintain complex calendars.
• Draft emails, presentations, and reports.
• Arrange travel and assist with new hire setups.

ServiceNow is a global market leader providing innovative AI-enhanced technology. They serve over 8,100 customers, including 85% of the Fortune 500, with an intelligent cloud-based platform connecting people, systems, and processes.

• You'll be at the heart of care coordination efforts.
• Manage patient records and medical documentation with precision, serving as a key liaison between families, healthcare providers, and hospitals.
• Facilitate timely communication and document retrieval to support seamless care delivery.

At Abby Care, they are tackling family caregiving by training and employing family caregivers, enabling them to get paid for the care they already provide at home.

• Support GitLab’s Chief Product & Marketing Officer by anticipating needs.
• Manage complex calendars and transform high-level meeting descriptions into clear agendas.
• Coordinate end-to-end travel logistics and partner with People Operations and IT.

GitLab is an open-core software company that develops the most comprehensive AI-powered DevSecOps Platform , used by more than 100,000 organizations.

• Manage pre-generated lead lists and conduct outreach via calls and emails.
• Assist with resident onboarding, tracking paperwork and coordinating through DocuSign.
• Maintain organized digital records and support daily administrative needs.

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets.

• Own and manage the CEO’s complex calendar across multiple time zones.
• Book and manage domestic and international travel (flights, accommodation, itineraries).
• Assist with preparing and updating slide decks and presentation materials.

Assist World is a fast-paced tech startup. They are looking for someone who enjoys being the operational backbone for a senior leader and thrives in a startup environment.

Our future colleague is responsible for people, operations, budgets, project delivery and strategy. They will plan and supervise the operating of the given type of services, while maintaining respective service levels, deadlines, and budgetary limitations. They will work in close collaboration with lead service management involved and other connected units, on developing and optimizing processes on priorities.

Deutsche Telekom IT Solutions is a subsidiary of the Deutsche Telekom Group and provides IT and telecommunications services with over 5300 employees.

Supports core operations of a growing sports-focused business. The ideal candidate is someone who naturally keeps things organized, thinks several steps ahead, and notices small details before they become larger issues. Task-driven position where accuracy, logic, and consistent follow-through matter.

We are an established sports-based business offering community programs and ongoing services that require thoughtful coordination and reliable administrative support.