Track action items, maintain documentation, coordinate across teams, and ensure deadlines are met.
Be proactive, structured, and comfortable operating independently in a fast-moving, cross-functional environment.
Support the Head of Operations and CEO as a project coordination and operations partner.
They are a globally distributed, remote-first company with over 70 team members worldwide and more than 15 years of experience operating remotely. The business supports luxury and high-end brands through technology-enabled manufacturing and e-commerce solutions.
Build structured agendas and facilitate client meetings.
Draft client recaps, status updates, and strategic briefs.
Develop client presentations and documents from outlines and templates.
We are a growth marketing consultancy that partners with fast-scaling brands and acts as a fractional marketing team and strategic advisor. We help clients solve their most critical marketing challenges by leveraging AI, data, and creative strategy to provide end-to-end marketing solutions.
Manage project timelines and deliverables across multiple client accounts simultaneously.
Coordinate between creative, media buying, retention, and account teams to allocate resources effectively.
Organize weekly client meeting agendas, take detailed notes, and create actionable task lists from meeting outcomes.
Lilo Social is a full-funnel eCommerce growth agency specializing in acquisition and retention for direct-to-consumer brands. With a team of over 65 professionals, we deliver best-in-class paid media, email marketing, and creative services to help brands scale profitably.
Manage calendars and inbox tasks, coordinate meetings, and handle confidential information with discretion.
Coordinate and facilitate leadership meetings and quarterly business reviews across time zones.
Lead cross-functional projects and events, ensuring effective planning and execution.
We are currently looking for a Remote Executive Assistant, Engineering. In this role, you will act as a vital strategic partner to senior executives in the Engineering department, ensuring streamlined communication and operational efficiency.
Lead and manage client projects, ensuring high-quality execution within agreed timelines and budgets.
Build and maintain strong relationships with key client stakeholders.
Mentor junior team members, fostering a collaborative and innovative environment.
Nimble Gravity turns complex data into actionable insight. They are seeking a skilled and dynamic Project Manager to lead the end-to-end delivery of advanced AI, data, and digital transformation solutions.
Provide administrative and personal support to supervisor, including calendar management and scheduling.
Coordinate communications for internal and external stakeholders, ensuring consistent and professional messaging.
Track project progress using project management tools; monitor deadlines, deliverables, and escalate issues proactively.
Since its founding in 1924, the American Heart Association has cut cardiovascular disease deaths in half. To overcome today’s biggest health challenges and accelerate this progress, they need passionate individuals. #TheAHALife embodies their commitment to work-life harmonization and is guided by their core values where their employees can thrive both personally and professionally.
Act as the right hand for all administrative and operational tasks, helping save time and resources
Manage and organize email inboxes and calendars, prioritizing calls and scheduling travel
Proactively follow up with timely reminders and to-do lists
Jobgether is a company that helps connect individuals to jobs. They use an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly against the role's core requirements.
Supports cross-functional initiatives requiring strong coordination and clear communication.
Works closely with multiple teams to ensure effective project planning.
Manages timelines, risks, and stakeholder alignment to keep work moving.
They are a global community of over 500 team members spanning seven countries. They aim to lead the world in Neurotechnology software, helping transform the way we understand and are understood, and pride themselves on core values that facilitate this.
Lead, manage, and develop a team of Project Managers responsible for supporting GTM (Marketing, Revenue/Sales, Success, Support).
Plan, execute, and oversee multi-functional GTM programs (Marketing, Revenue/Sales, Success, Support) and Co-Founder Office projects from conception to completion—delivering measurable impact on growth and efficiency.
Act as the connective tissue between the Co-Founder’s office and GTM leadership, ensuring clear communication, strategic alignment, and accountability across teams.
HighLevel is an AI-powered, all-in-one white-label sales & marketing platform that empowers agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. With over 1,500 team members across 15+ countries, they operate in a global, remote-first environment and are building a global community rooted in creativity, collaboration, and impact.
Provide high-level support to the CEO, including complex diary management, inbox prioritisation and travel coordination
Support the senior leadership team on an ad-hoc basis across travel, recruitment, HR support and special projects
Own people operations processes, including recruitment coordination, onboarding, offboarding, HRIS management and policy maintenance
Emperia's platform empowers the creation and management of immersive virtual experiences for brands across multiple retail sectors, melding e-commerce reach with impactful customer service. The Emperia team consists of 3D environment engineers, technical artists, fashion/retail industry veterans, and branding experts working with leading names like Dior, Burberry, and Tommy Hilfiger.
Coordinate and facilitate leadership meetings, sales planning sessions, and quarterly business reviews.
Lead cross-functional special projects that require planning, coordination, and organization.
Webflow is building the world’s leading AI-native Digital Experience Platform as a remote-first company built on trust, transparency, and a whole lot of creativity. They empower teams to design, launch, and optimize for the web without barriers.
Lead the end-to-end delivery of complex digital experience projects.
Collaborate with strategy, design, development, and QA teams to ensure clear understanding of objectives.
Anticipate risks and proactively implement mitigation plans.
Qualified Digital (QD) is a full-service digital agency focused on imagining, building, measuring, and improving digital experiences across marketing ecosystems. They are a team of experts who value building connections and are dedicated to creating an inclusive and welcoming employee experience.
Manage day-to-day scheduling and group meeting coordination across time zones and stakeholders.
Own inbox/calendar follow-ups, meeting confirmations, and logistical coordination.
Triage and escalate scheduling requests that meet the complexity threshold.
Polygon Labs is a software development company building and developing a network of aggregated blockchains via the Agglayer, secured by Ethereum. As public infrastructure, the Agglayer will bring together user bases and liquidity for any connected chain, and leverage Ethereum as a settlement layer.
Acting as a strategic advisor to the Head of ECD, helping prioritize time, information, and organizational focus.
Leading and managing cross-functional projects from kick-off to completion, ensuring alignment with organizational goals and timely delivery.
Drafting executive communications, including emails, meeting recaps, handoffs to the ECD leadership team, presentations, and reports.
Codeword is a communication design agency that helps brands create breakthrough comms, content, and community experiences. They're a team of writers, editors, designers, strategists, videographers, PR mavens, and that loves big ideas that serve a real purpose.
Manage and organize emails, creating prioritized task lists for the executive
Draft, manage, and track important documents and communications
Support administrative tasks across three professional roles, including travel booking and meeting scheduling
Jobgether is a platform that connects job seekers with companies. They use AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly
Manage calendars and inboxes, prioritizing high-impact activities.
Coordinate leadership meetings and facilitate effective information flow.
Lead cross-functional projects to enhance departmental efficiency.
Jobgether uses an AI-powered matching process to ensure candidate applications are reviewed quickly, objectively, and fairly against the role's core requirements. Final hiring decisions are ultimately made by humans.
Ensure the CTO is aligned and focused on the highest-impact priorities.
Provide strategic and operational support to the CTO, helping coordinate complex initiatives.
Partner with the CTO to proactively identify trade-offs, decision points, and escalation paths.
1Password is building the foundation for a safe, productive digital future. They are ensuring every identity is authentic, every application sign-in is secure, and every device is trusted. They have over 180,000 businesses and take a human-centric approach in everything from product strategy to user experience.
Develop and maintain project plans, schedules, milestones, and dependency maps.
Monitor project progress, identify risks and issues, and implement mitigation plans.
Jobgether is a platform that uses AI to match candidates with jobs. The company values diversity and inclusion and offers a fun and casual work environment.
Own end-to-end project delivery, from planning to execution and closure.
Act as the primary point of contact for internal and external stakeholders.
Coordinate cross-functional teams and manage resources to deliver tailored solutions to clients.
DLocal enables the biggest companies in the world to collect payments in 40 countries in emerging markets. They are a global team of 1000+ teammates from 30+ different nationalities that makes it all happen, in a flexible, remote-first dynamic culture.
Own and manage the CEO’s complex calendar across multiple time zones.
Book and manage domestic and international travel (flights, accommodation, itineraries).
Assist with preparing and updating slide decks and presentation materials.
Assist World is a fast-paced tech startup. They are looking for someone who enjoys being the operational backbone for a senior leader and thrives in a startup environment.