Manage complex calendar scheduling for the CEO, with internal and external stakeholders across time zones
Arrange domestic and international travel arrangements for the CEO
Prepare and submit expense reports and manage reimbursements for the CEO and Board of Trustees
The Wikimedia Foundation operates Wikipedia and other Wikimedia free knowledge projects. It is a charitable, not-for-profit organization relying on donations, with offices in San Francisco, California, and a diverse, inclusive, and equitable workplace.
Manage the CEO's calendar and schedule, coordinating across meetings and time zones.
Handle communications, serving as a key point of contact for internal and external stakeholders.
Facilitate meetings by scheduling, preparing agendas, and following up on action items.
Veta Virtual is hiring a Senior Executive Assistant for one of their clients, the CEO of a fast-growing healthtech startup that's rethinking how companies deliver healthcare benefits. They offer a positive, growth-oriented environment where contributions matter and provide direct exposure to a CEO at a fast-growing healthtech company, fostering high visibility and impact.
You'll manage schedules and support communication for 5 executives, enhancing their daily productivity.
Organize meetings, including scheduling, sending reminders, preparing agendas, and follow-ups.
Coordinate travel and meeting setups for the executive team, including domestic and international arrangements.
TeamSnap is a sports and communication platform dedicated to taking the work out of play in youth sports. They believe their jobs should excite them, teammates should support them, and bosses should inspire them, and they empower their people to bring big ideas and tiny egos.
Book and manage all travel arrangements - flights, hotels, ground transportation, itineraries
Keep is reshaping the Canadian fintech landscape, providing businesses with cross-border banking services, including credit cards, deposit accounts, currency conversions, and revenue financing. They are a team of seasoned global startup veterans backed by VCs in the fintech sector.
Manage scheduling, coordinating check-ins, tracking action items, and keeping priorities organized and visible.
Build strong working relationships, bring a calm and steady presence, and feel empowered to improve systems.
Provide ongoing administrative support, including managing recurring tasks and special projects.
TaxValet is a fractional sales tax department that handles everything for clients, from nexus analysis to permit registrations, filings, audit support, and more. They are a fast-growing, fully remote, financially stable, and profitable business with around 100 teammates and a certified B-Corporation committed to using business as a force for good.
Protect the CEO’s focus and manage complex global priorities.
Drive cross-functional accountability in a fast-moving fintech environment.
Anticipate needs, eliminate friction, and ensure execution without bottlenecks.
Alpaca is a US-headquartered self-clearing broker-dealer and brokerage infrastructure provider, offering stocks, ETFs, options, crypto, and more. They serve hundreds of financial institutions across 40 countries with institutional-grade APIs and are backed by top-tier global investors.
Manage calendars, meetings, travel, and communications for the CEO.
Plan and execute company offsites, leadership retreats, and internal events.
Track action items, deadlines, and key initiatives to help leadership stay aligned.
Automox is a cloud-native IT operations platform for modern organizations, offering an award-winning solution for IT operations. Trusted by over 2,500 companies worldwide, including NASA and Xerox, they help keep every endpoint automatically configured, patched, and secured.
Manage and prioritize the CEO’s calendar/schedule.
Manage CEO’s inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, they blend decades of real estate expertise with technology-driven operations.
Facilitate communication between executives and stakeholders
Assist in project planning and execution
Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Their system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.
Manage personal and business calendars, scheduling appointments and avoiding conflicts.
Jobgether uses an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly. Their system identifies the top-fitting candidates and shares this shortlist with the hiring company.
Manage executives' calendars, schedule meetings, and coordinate appointments
Provide overall support to the leadership team on an as-needed basis
Prepare and organize documents, reports, and presentations
EngFlow helps developers save time by accelerating software builds and tests. They are backed by top investors, EngFlow is redefining how companies build software and ship well-tested products.
Manage complex executive schedules, meetings, and travel logistics.
Act as a gatekeeper and triage point for incoming requests.
Draft, edit, and send correspondence, reports, and briefing materials.
Jobgether uses an AI-powered matching process for job applications, ensuring quick, objective, and fair reviews. They identify top-fitting candidates to share with hiring companies, who then manage the final decisions and next steps.
Provide comprehensive administrative support to senior executives, including managing calendars and scheduling meetings.
Serve as the primary point of contact for internal and external stakeholders.
Draft, proofread, and edit documents, reports, and presentations.
Jobgether is a company that focuses on helping businesses expand globally by providing essential support. They use an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly against the role's core requirements.
Help run efficient Executive Office operations and processes within CHT, and participate in multiple internal departmental and team meetings.
Partner with Tristan’s Principal Liaison to maintain focus on top priorities while balancing complex, evolving opportunities and logistics.
Communicate with external partners on scheduling availability, timing, and holds.
Center for Humane Technology's (CHT) mission is to realign technology with humanity's best interests. They are dedicated to leading a comprehensive shift toward technology that strengthens our well-being and strengthens society and democracies.
Schedule and coordinate meetings across time zones.
Prepare presentations, reports, and documents.
They are looking for a Senior Executive Assistant to provide high-level support to U.S. executives in a fast-paced environment. They are a certified Great Place to Work team.
Manage complex calendars and coordinate meetings for senior R&D leaders.
Handle travel arrangements and oversee departmental event planning.
Support cross-functional collaboration and maintain confidentiality.
Jobgether is a company that uses an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly. They identify top-fitting candidates and share this shortlist with the hiring company.
Organizes and coordinates executive schedules, arranges appointments, and maintains calendars.
Prepares meeting agendas, maintains notes, and implements action items while creating high-quality reports.
Handles sensitive information with integrity and maintains robust relationships with key stakeholders.
Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements and identifies the top-fitting candidates. The final decision and next steps (interviews, assessments) are managed by their internal team.
Provide high-impact administrative support to the Chief Client Officer in a late-stage, pre-IPO environment.
Manage executive priorities, coordinating complex schedules, and fostering effective communication across a dynamic global organization.
Act as a trusted liaison, ensuring that the CCO can focus on leadership and strategic initiatives while you maintain the operational flow.
Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Their system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.
Handling senior admin tasks, including email, business reports, and meeting management.
Overseeing complex projects and liaising with stakeholders to ensure all targets are met.
Preparing business documents, including contracts, reports, presentations, and pitch decks.
Jobgether is a platform that connects job seekers with companies. They use AI-powered matching to ensure applications are reviewed quickly and fairly, identifying the top-fitting candidates for hiring companies to consider.