Partner closely with the CEO on priorities and execution
Own inbox, calendar, and communication management
Drive follow-through and executive visibility
Sparrow offers a high-tech, high-touch employee leave management solution. It is headquartered in San Francisco with remote employees across the country and has a diverse, highly talented, and supportive team.
Manage the CEO's calendar, inbox, tasks, and logistics.
Track commitments, deadlines, and follow-ups across the Executive Office, and surface conflicts early.
Communicate clearly and professionally with CEA staff on behalf of the Executive Office.
The Centre for Effective Altruism stewards the movement of people putting effective altruism principles into practice to solve the world's most pressing problems. They are working to build a flourishing future by applying evidence, reason, and compassion to challenges like global poverty, animal suffering, and existential risks; their headcount grew from 42 to 66 core staff.
The Executive Assistant (EA) will be a force multiplier for Alpaca’s Chief Revenue Officer, enabling high-velocity execution across global revenue, partnerships and strategic initiatives.
The EA will serve as the CRO’s operational counterpart, ensuring priorities are executed and information flows correctly.
The EA will deploy the CRO’s time against the highest-impact activities across customers, partners, regulators, and investors worldwide.
Alpaca is a US-headquartered self-clearing broker-dealer and brokerage infrastructure for stocks, ETFs, options, crypto, fixed income, 24/5 trading, and more. Our global team is a diverse group of experienced engineers, traders, and brokerage professionals who are working to achieve our mission of opening financial services to everyone on the planet.
Manage the Founder’s calendar, inbox, and daily priorities.
Track action items and follow-ups across all ventures.
Provide operational support across multiple ventures.
Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. They identify the top-fitting candidates, and this shortlist is then shared directly with the hiring company.
Provide executive support to nine senior executives, managing complex calendars across multiple time zones.
Coordinate and schedule internal and external meetings, customer engagements, and candidate interviews.
Prepare briefings, agendas, and materials for executives ahead of meetings.
Jobgether is a platform that uses AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. They use AI tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses.
Provide high-impact administrative support to the Chief Client Officer in a late-stage, pre-IPO environment.
Manage executive priorities, coordinating complex schedules, and fostering effective communication across a dynamic global organization.
Act as a trusted liaison, ensuring that the CCO can focus on leadership and strategic initiatives while you maintain the operational flow.
Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Their system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.
Manage and prioritize the CEO’s calendar/schedule.
Manage CEO’s inbox to include screening and responding to emails.
Provide executive administrative support for project(s).
House Buyers of America is a residential real estate investment company founded in 2001. They buy, renovate, and resell a high volume of homes offering guaranteed, fast, and hassle-free sales. They have a history of strong growth and success and are a member of the Inc 5000 list.
Strategically manage CFO, CPO, CLO + several VP’s calendar and documentation on Confluence.
Clearly communicate priorities across teams.
Provide logistical and admin support for leadership meetings, off-sites, board meetings, All hands, etc.
LaunchDarkly is a software company that helps teams build better software, faster. They are a rapidly growing company with a strong mission and vision carried out by a talented and diverse team of employees, aiming to empower teams to deliver and control their software.
Provide proactive, high-touch administrative support to four VPs, anticipating needs.
Own complex calendar management, scheduling, and action item tracking across multiple time zones.
Act as a culture ambassador, helping foster connection, morale, and engagement in a fully remote environment.
Life360's mission is to keep people close to the ones they love through their mobile app, Tile tracking devices, and Pet GPS tracker. They have a remote-first culture with more than 500 employees.
Prioritizing and optimizing executives’ schedules and communications.
Assisting with planning and executing GTM strategies.
Drafting emails, preparing documents, and managing stakeholder engagement.
Limble empowers the unsung heroes who support the world by revolutionizing how businesses manage their maintenance operations. They provide a comprehensive suite of software solutions to optimize asset performance and drive operational excellence, fostering a diverse and inclusive workforce.
Book and manage all travel arrangements - flights, hotels, ground transportation, itineraries
Keep is reshaping the Canadian fintech landscape, providing businesses with cross-border banking services, including credit cards, deposit accounts, currency conversions, and revenue financing. They are a team of seasoned global startup veterans backed by VCs in the fintech sector.
Facilitate communication between executives and stakeholders
Assist in project planning and execution
Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Their system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.
Manage executive calendars, including scheduling meetings, travel, and logistics.
Serve as the primary point of contact between executives and internal/external stakeholders.
Prepare agendas, briefing packs, presentations, and reports.
Jobgether uses an AI-powered matching process to ensure applications are reviewed quickly. The system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.
Manage and prioritize the CEO’s calendar/schedule.
Manage CEO’s inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, they blend decades of real estate expertise with technology-driven operations.
Provide comprehensive administrative support to senior executives, including managing calendars and scheduling meetings.
Serve as the primary point of contact for internal and external stakeholders.
Draft, proofread, and edit documents, reports, and presentations.
Jobgether is a company that focuses on helping businesses expand globally by providing essential support. They use an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly against the role's core requirements.
Support the office of the CEO in a range of duties.
Track key projects, strategic initiatives and ensure follow‑through on CEO commitments.
Manage activities and communication for the board of directors.
The Marshall Project is a nonprofit news organization dedicated to covering the U.S. criminal justice system. They have a declared mission: to create and sustain a sense of urgency about the criminal justice system. They were awarded the Pulitzer Prize in 2016 and 2021.
Handling senior admin tasks, including email, business reports, and meeting management.
Overseeing complex projects and liaising with stakeholders to ensure all targets are met.
Preparing business documents, including contracts, reports, presentations, and pitch decks.
Jobgether is a platform that connects job seekers with companies. They use AI-powered matching to ensure applications are reviewed quickly and fairly, identifying the top-fitting candidates for hiring companies to consider.
Enable executive productivity through proactive calendar management, scheduling, and logistical coordination
Own complex calendar management across multiple time zones, balancing competing priorities with sound judgment
Schedule and prioritize internal and external meetings, proactively resolving conflicts
Private Health Management (PHM) supports people with serious and complex medical conditions, helping them access the best possible medical care. Trusted by healthcare providers and businesses, PHM delivers independent, science-backed insights that help clients make informed decisions and navigate care with confidence.
Ensure the smooth operation of the executives by managing calendars, coordinating travel arrangements, and preparing expense reports.
Anticipate the needs of executives and take initiative to address them before they arise.
Facilitate cross-departmental communication and collaboration to support company objectives.
BetterHelp's mission is to remove the traditional barriers to therapy and make mental health care more accessible. Founded in 2013, BetterHelp is the world’s largest online therapy service, with a network of over 30,000 licensed therapists that has helped millions.