Source Job

• Act as the right hand for all administrative and operational tasks, helping save time and resources
• Manage and organize email inboxes and calendars, prioritizing calls and scheduling travel
• Proactively follow up with timely reminders and to-do lists

Jobgether is a company that helps connect individuals to jobs. They use an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly against the role's core requirements.

• Provide high-level support to the CEO, including complex diary management, inbox prioritisation and travel coordination
• Support the senior leadership team on an ad-hoc basis across travel, recruitment, HR support and special projects
• Own people operations processes, including recruitment coordination, onboarding, offboarding, HRIS management and policy maintenance

Emperia's platform empowers the creation and management of immersive virtual experiences for brands across multiple retail sectors, melding e-commerce reach with impactful customer service. The Emperia team consists of 3D environment engineers, technical artists, fashion/retail industry veterans, and branding experts working with leading names like Dior, Burberry, and Tommy Hilfiger.

• Manage the Founder’s calendar, inbox, and daily priorities.
• Track action items and follow-ups across all ventures.
• Provide operational support across multiple ventures.

Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. They identify the top-fitting candidates, and this shortlist is then shared directly with the hiring company.

• Support and partner closely with four People Group executives while flexing to shifting priorities across their teams.
• Own and proactively manage complex, high-volume calendars across multiple time zones, ensuring time is aligned to strategic priorities and key deliverables.
• Coordinate extensive domestic and non-US travel end to end, including transportation, lodging, visas, and documentation, and accompany executives when needed.

GitLab is an open-core software company that develops the most comprehensive AI-powered DevSecOps Platform, used by more than 100,000 organizations. They embrace AI as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact.

• Schedule appointments, plan meetings, and maintain calendars.
• Coordinate internal and external meetings, including customer engagements.
• Arrange all travel, including international trips, and support with travel documents.

ServiceNow, founded in 2004, provides AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®. They offer a cloud-based platform connecting people, systems, and processes to empower organizations. ServiceNow aims to make the world work better for everyone.

• Provide proactive, high-touch administrative support to four VPs, anticipating needs.
• Own complex calendar management, scheduling, and action item tracking across multiple time zones.
• Act as a culture ambassador, helping foster connection, morale, and engagement in a fully remote environment.

Life360's mission is to keep people close to the ones they love through their mobile app, Tile tracking devices, and Pet GPS tracker. They have a remote-first culture with more than 500 employees.

• Provide day-to-day administrative support to the Co-founders.
• Proactively structure and manage daily and weekly schedules.
• Coordinate all executive travel in close partnership with the events team.

Gensyn is building a protocol that networks together the core resources required for machine intelligence to flourish alongside human intelligence. They aim to replace the role of search engines with vast neural networks. The company operates with a small team.

• Provide administrative support to the CEO, including calendar management and travel coordination.
• Drive Builders-in-Residence operations, including onboarding and rotation scheduling.
• Support hiring operations across the portfolio, including interview and offer logistics.

Shaper is scaling quickly, and our portfolio companies are scaling even faster. They aim to create leverage for the CEO while helping run the operating and talent infrastructure that supports Shaper’s investments.

• Manage the executive's calendar and schedule appointments.
• Draft emails, letters, memos, and other correspondence.
• Make travel arrangements, including booking flights and hotels.

Willow is a telehealth company focused on weight loss, offering personalized care and science-backed solutions. By combining expert medical guidance with convenient home delivery, Willow helps patients achieve sustainable results. We are a diverse and global team.

• Strategic Partnership & Decision Support: Act as a trusted thought partner, anticipating needs and providing recommendations to support effective decision-making.
• Stakeholder Management: Serve as a primary point of contact for senior leaders, managing communications, expectations, and follow-ups with professionalism.
• Executive Readiness & Communications: Proactively prepare executives for meetings by managing agendas, briefings, and follow-ups, while coordinating on speaking events and messaging.

Lime is the largest global shared micromobility business, operating in close to 30 countries across five continents. They are on a mission to build a future where transportation is shared, affordable and carbon-free and their electric bikes and scooters have powered more than one billion rides in cities around the world.

• Ensure the CTO is aligned and focused on the highest-impact priorities.
• Provide strategic and operational support to the CTO, helping coordinate complex initiatives.
• Partner with the CTO to proactively identify trade-offs, decision points, and escalation paths.

1Password is building the foundation for a safe, productive digital future. They are ensuring every identity is authentic, every application sign-in is secure, and every device is trusted. They have over 180,000 businesses and take a human-centric approach in everything from product strategy to user experience.

• Manage executive calendars, including scheduling meetings, travel, and logistics.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Prepare agendas, briefing packs, presentations, and reports.

Jobgether uses an AI-powered matching process to ensure applications are reviewed quickly. The system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.

• Provide high-level executive support, including managing complex diaries and scheduling across multiple time zones.
• Coordinate domestic and international travel, itineraries, and expense management.
• Prepare agendas, presentations, reports, and executive briefing documents.

Jobgether is an AI-powered matching platform that helps candidates find jobs. It seems they have a fast-paced and dynamic consulting environment.

• Own the CEO’s calendar, inbox, and scheduling with a prioritization-first mindset.
• Actively help assess urgency and importance across meetings, requests, and commitments.
• Coordinate internal and external meetings, travel, and logistics, ensuring seamless execution.

Mimica empowers enterprises, teams, and individuals to reclaim their time and work mare efficiently. Their AI-powered task mining observes employee actions and categorizes them into detailed process maps, highlighting inefficiencies and recommending optimal technology for automation.

• Strategically manage CFO, CPO, CLO + several VP’s calendar and documentation on Confluence.
• Clearly communicate priorities across teams.
• Provide logistical and admin support for leadership meetings, off-sites, board meetings, All hands, etc.

LaunchDarkly is a software company that helps teams build better software, faster. They are a rapidly growing company with a strong mission and vision carried out by a talented and diverse team of employees, aiming to empower teams to deliver and control their software.

• Manage the CEO's calendar, inbox, tasks, and logistics.
• Track commitments, deadlines, and follow-ups across the Executive Office, and surface conflicts early.
• Communicate clearly and professionally with CEA staff on behalf of the Executive Office.

The Centre for Effective Altruism stewards the movement of people putting effective altruism principles into practice to solve the world's most pressing problems. They are working to build a flourishing future by applying evidence, reason, and compassion to challenges like global poverty, animal suffering, and existential risks; their headcount grew from 42 to 66 core staff.

• Serve as a trusted partner and right hand to the CTO, managing a dynamic calendar, prioritizing meetings, and protecting focus time.
• Own the CTO’s email inbox—filtering, flagging, and following up to ensure timely responses and clear communication.
• Prepare agendas, coordinate follow-ups, and ensure all participants are prepped for leadership meetings and key decision forums.

ClickUp is unifying tasks, docs, chat, calendar, and enterprise search, all supercharged by context-driven AI. It empowers millions of teams to break free from silos, reclaim their time, and unlock new levels of productivity.

• Prioritizing and optimizing executives’ schedules and communications.
• Assisting with planning and executing GTM strategies.
• Drafting emails, preparing documents, and managing stakeholder engagement.

Limble empowers the unsung heroes who support the world by revolutionizing how businesses manage their maintenance operations. They provide a comprehensive suite of software solutions to optimize asset performance and drive operational excellence, fostering a diverse and inclusive workforce.

• Assist with virtual and in-person board meetings, including scheduling and logistics.
• Provide administrative support to remote executives and directors, managing calendars and travel.
• Support operational tasks such as CRM data entry and software procurement.

Industrious Labs aims to instigate policies and empower individuals to revolutionize industries for climate, justice, and job improvements. They focus on reducing emissions and ensuring industry accountability to communities and workers, operating with a pro-Black and anti-racist culture.

• Establish trusted working rhythms, take full ownership of complex calendars, and streamline workflows.
• Support logistics for meetings and engagements and build strong working relationships.
• Proactively anticipate needs and surface solutions; continuously improve systems and processes.

Mozilla Foundation is a non-profit building a better technology future powered by people, open by design, and fueled by imagination. They deliver people-first alternatives to today’s extractive systems and build side by side with developers, innovators and advocates. They are united in the belief that a better technology future is not only possible — it’s ours to create.