Source Job

• Establish trusted working rhythms, take full ownership of complex calendars, and streamline workflows.
• Support logistics for meetings and engagements and build strong working relationships.
• Proactively anticipate needs and surface solutions; continuously improve systems and processes.

Mozilla Foundation is a non-profit building a better technology future powered by people, open by design, and fueled by imagination. They deliver people-first alternatives to today’s extractive systems and build side by side with developers, innovators and advocates. They are united in the belief that a better technology future is not only possible — it’s ours to create.

• Provide day-to-day administrative support to the Co-founders.
• Proactively structure and manage daily and weekly schedules.
• Coordinate all executive travel in close partnership with the events team.

Gensyn is building a protocol that networks together the core resources required for machine intelligence to flourish alongside human intelligence. They aim to replace the role of search engines with vast neural networks. The company operates with a small team.

• Partner closely with senior executives, providing excellent administrative and operational support.
• Act as a trusted gatekeeper, managing complex calendars and scheduling with an understanding of business priorities.
• Own travel and logistics end-to-end, planning itineraries and coordinating visits, offsites, and internal events.

Vanta helps businesses earn and prove trust by empowering companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful without it; they started in 2018.

• Manage calendars and inboxes, prioritizing high-impact activities.
• Coordinate leadership meetings and facilitate effective information flow.
• Lead cross-functional projects to enhance departmental efficiency.

Jobgether uses an AI-powered matching process to ensure candidate applications are reviewed quickly, objectively, and fairly against the role's core requirements. Final hiring decisions are ultimately made by humans.

• Provide high-level executive support, including managing complex diaries and scheduling across multiple time zones.
• Coordinate domestic and international travel, itineraries, and expense management.
• Prepare agendas, presentations, reports, and executive briefing documents.

Jobgether is an AI-powered matching platform that helps candidates find jobs. It seems they have a fast-paced and dynamic consulting environment.

• Own complex calendar management for leaders.
• Manage end-to-end travel booking and coordination.
• Plan and coordinate team events and internal meetings.

Goodway Group is an independent and remote-first media and marketing services firm with a 90+ year history. Our diverse team of digital strategists, media practitioners, technologists, and data scientists have won awards for innovative marketing technology and impactful work.

• Act as the right hand for all administrative and operational tasks, helping save time and resources
• Manage and organize email inboxes and calendars, prioritizing calls and scheduling travel
• Proactively follow up with timely reminders and to-do lists

Jobgether is a company that helps connect individuals to jobs. They use an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly against the role's core requirements.

• Strategically manage CFO, CPO, CLO + several VP’s calendar and documentation on Confluence.
• Clearly communicate priorities across teams.
• Provide logistical and admin support for leadership meetings, off-sites, board meetings, All hands, etc.

LaunchDarkly is a software company that helps teams build better software, faster. They are a rapidly growing company with a strong mission and vision carried out by a talented and diverse team of employees, aiming to empower teams to deliver and control their software.

• Provide high-level support to the CEO, including complex diary management, inbox prioritisation and travel coordination
• Support the senior leadership team on an ad-hoc basis across travel, recruitment, HR support and special projects
• Own people operations processes, including recruitment coordination, onboarding, offboarding, HRIS management and policy maintenance

Emperia's platform empowers the creation and management of immersive virtual experiences for brands across multiple retail sectors, melding e-commerce reach with impactful customer service. The Emperia team consists of 3D environment engineers, technical artists, fashion/retail industry veterans, and branding experts working with leading names like Dior, Burberry, and Tommy Hilfiger.

• Manage CxO’s calendar, fielding scheduling requests aligned with team priorities.
• Coordinate meetings, agendas, logistics, and plans with senior leadership.
• Plan and coordinate travel, including transportation and hotel reservations.

Stitch Fix is an online personal styling service that helps people discover styles they love and that fit perfectly. The company pairs expert stylists with AI to meet each client's individual tastes and needs, and was founded in 2011 and is headquartered in San Francisco.

• Ensure the CTO is aligned and focused on the highest-impact priorities.
• Provide strategic and operational support to the CTO, helping coordinate complex initiatives.
• Partner with the CTO to proactively identify trade-offs, decision points, and escalation paths.

1Password is building the foundation for a safe, productive digital future. They are ensuring every identity is authentic, every application sign-in is secure, and every device is trusted. They have over 180,000 businesses and take a human-centric approach in everything from product strategy to user experience.

• Provide administrative support to CE Executive Team members.
• Coordinate domestic and international travel for CE executives.
• Support logistics for executive off-sites, leadership meetings, and CE team events.

Varicent is redefining how organizations achieve revenue success with cutting-edge SaaS solutions. They empower revenue leaders globally to design smarter go-to-market strategies, maximize seller performance, and unlock untapped potential; Varicent has hubs in Romania, UK, US, and Canada.

• Strategically manage calendars & inboxes, effectively prioritizing high-impact activities.
• Coordinate and facilitate leadership meetings, sales planning sessions, and quarterly business reviews.
• Lead cross-functional special projects that require planning, coordination, and organization.

Webflow is building the world’s leading AI-native Digital Experience Platform as a remote-first company built on trust, transparency, and a whole lot of creativity. They empower teams to design, launch, and optimize for the web without barriers.

• Support Directors in organizing and maintaining business tax and financial documentation.
• Maintain accurate financial ledgers and reconcile transactions.
• Manage Directors’ calendars and coordinate meetings/travel.

In All Media is an international media group with entities in the UK and the US. They are expanding their administrative structure and hiring an Executive Assistant to support their Directors, ensuring accuracy, continuity, and efficiency across international entities.

• Prioritizing and optimizing executives’ schedules and communications.
• Assisting with planning and executing GTM strategies.
• Drafting emails, preparing documents, and managing stakeholder engagement.

Limble empowers the unsung heroes who support the world by revolutionizing how businesses manage their maintenance operations. They provide a comprehensive suite of software solutions to optimize asset performance and drive operational excellence, fostering a diverse and inclusive workforce.

• Strategic Partnership & Decision Support: Act as a trusted thought partner, anticipating needs and providing recommendations to support effective decision-making.
• Stakeholder Management: Serve as a primary point of contact for senior leaders, managing communications, expectations, and follow-ups with professionalism.
• Executive Readiness & Communications: Proactively prepare executives for meetings by managing agendas, briefings, and follow-ups, while coordinating on speaking events and messaging.

Lime is the largest global shared micromobility business, operating in close to 30 countries across five continents. They are on a mission to build a future where transportation is shared, affordable and carbon-free and their electric bikes and scooters have powered more than one billion rides in cities around the world.

• Provide administrative support to the CEO, including calendar management and travel coordination.
• Drive Builders-in-Residence operations, including onboarding and rotation scheduling.
• Support hiring operations across the portfolio, including interview and offer logistics.

Shaper is scaling quickly, and our portfolio companies are scaling even faster. They aim to create leverage for the CEO while helping run the operating and talent infrastructure that supports Shaper’s investments.

• Own complex, multi-time-zone calendar management for 2–3 senior executives.
• Protect executive time by triaging inbound requests and managing scheduling conflicts.
• Prepare agendas, pre-reads, and talking points for executive meetings.

Jobgether uses an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly against the role's core requirements. They identify the top-fitting candidates, and this shortlist is then shared directly with the hiring company.

• Fully manage and maintain the Business Partner’s calendar.
• Sort, respond to, and manage emails on behalf of the Business Partner.
• Handle various administrative and operational tasks.

20four7VA connects global clients with skilled offshore independent contractors. They focus on providing administrative, technical, and creative support to businesses in developed markets, ensuring high-quality, task-specific services, and fostering a supportive community for contractors.

• Serve as a trusted partner and right hand to the CTO, managing a dynamic calendar, prioritizing meetings, and protecting focus time.
• Own the CTO’s email inbox—filtering, flagging, and following up to ensure timely responses and clear communication.
• Prepare agendas, coordinate follow-ups, and ensure all participants are prepped for leadership meetings and key decision forums.

ClickUp is unifying tasks, docs, chat, calendar, and enterprise search, all supercharged by context-driven AI. It empowers millions of teams to break free from silos, reclaim their time, and unlock new levels of productivity.