Remote Administration Jobs · Operations

The Chief of Staff supports the Chief Growth Officer as a strategic partner and operational leader. Responsibilities include helping the CGO focus on priorities, improve efficiency, and coordinate initiatives. You will manage operating rhythm for the Growth organization including quarterly planning and KPI tracking and execution.

• Process grants through our Salesforce grants management system.
• Communicate with grant recipients to solve issues and give them a smooth experience.
• Conduct due diligence on all grant recipients to ensure grants are compliant with relevant law and our policies.

• Manage the Head of Risk’s email inbox, ensuring critical items are addressed.
• Assist with scheduling meetings and coordinating calls to support the risk team.
• Help triage SLA breaches and communicate with other Risk team members.

• Serve as the operational backbone of GiveWell’s Philanthropy team.
• Manage inbound communications across our main inboxes and coordinate administrative needs.
• Maintain systems and processes that support donor relationships and evolve team operations.

• Manage the administrative workflow of new patient referrals and build accurate patient records.
• Field incoming patient phone calls and coordinate scheduling changes.
• Serve as the first line of support for the internal clinic helpdesk and triage issues.

Serve as a force multiplier to the CEO, driving company priorities, strengthening executive alignment, and accelerating progress across the business. This role requires a strategic thinker and sharp communicator who can create clarity, elevate decision-making, and keep critical initiatives moving. The position is ideal for a high-level operator who learns quickly, thrives in ambiguity, and can act as a trusted partner at the center of the organization.

Serve as a force multiplier to the CEO, driving company priorities, strengthening executive alignment, and accelerating progress across the business. This role requires a strategic thinker and sharp communicator who can create clarity, elevate decision-making, and keep critical initiatives moving. The position is ideal for a high-level operator who learns quickly, thrives in ambiguity, and can act as a trusted partner at the center of the organization.

The Insurance Operations Specialist is the backbone of our agency’s day-to-day success—keeping operations running smoothly while supporting growth across teams. You’ll manage early-stage customer service needs, assist with policy servicing, field inbound calls, and optimize workflows to boost efficiency. This role bridges sales, service, and operations—ensuring compliance, accuracy, and an exceptional customer experience every step of the way.

This role plays an integral part in supporting Esalen Institute’s mission by ensuring our healing arts services facilitate a transformative experience for workshop participants, day guests, faculty, and staff. You will be expected to perform a variety of duties supporting the guests' experience through email and phone, as well as assess day to day operational needs for a seamless workflow among the massage and other healing arts practitioners.

Manage day-to-day operations associated with IRA investment activity, primarily through our partner custodian, Equity Trust, as well as other custodians used by investors. Coordinate account openings, transfers, investment processing, reconciliations, and general IRA operational workflows. Work closely with internal teams and external custodians to ensure that accounts are properly set up, documentation is complete, transactions move quickly, and investors receive a seamless experience.