Source Job

• Strategically manage calendars & inboxes, prioritizing high-impact activities.
• Coordinate leadership meetings and track key deliverables.
• Lead cross-functional special projects like team offsite event planning.

Webflow is a Website Experience Platform (WXP) that empowers modern marketing teams to visually build, manage, and optimize stunning websites. From independent designers and creative agencies to Fortune 500 companies, millions worldwide use Webflow to be more nimble, creative, and collaborative. They are a dynamic, forward-thinking company committed to fostering an inclusive, collaborative work environment.

• Manage complex calendars across time zones, ensuring alignment with strategic priorities.
• Plan and coordinate complex domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Coordinate leadership meetings, offsites, dinners, and executive events.

Fleetio is a modern software platform that helps thousands of organizations around the world manage their fleet operations. They raised $450M in Series D in June of 2025 and are on an exciting trajectory as a company and a proud founding member of the Rails Foundation!

• Manage calendars and inboxes, prioritizing high-impact activities.
• Coordinate leadership meetings and facilitate effective information flow.
• Lead cross-functional projects to enhance departmental efficiency.

Jobgether uses an AI-powered matching process to ensure candidate applications are reviewed quickly, objectively, and fairly against the role's core requirements. Final hiring decisions are ultimately made by humans.

• Strategically manage calendars & inboxes, effectively prioritizing high-impact activities.
• Coordinate and facilitate leadership meetings, sales planning sessions, and quarterly business reviews.
• Lead cross-functional special projects that require planning, coordination, and organization.

Webflow is building the world’s leading AI-native Digital Experience Platform as a remote-first company built on trust, transparency, and a whole lot of creativity. They empower teams to design, launch, and optimize for the web without barriers.

• Manage and organize emails, creating prioritized task lists for the executive
• Draft, manage, and track important documents and communications
• Support administrative tasks across three professional roles, including travel booking and meeting scheduling

Jobgether is a platform that connects job seekers with companies. They use AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly

• Track action items, maintain documentation, coordinate across teams, and ensure deadlines are met.
• Be proactive, structured, and comfortable operating independently in a fast-moving, cross-functional environment.
• Support the Head of Operations and CEO as a project coordination and operations partner.

They are a globally distributed, remote-first company with over 70 team members worldwide and more than 15 years of experience operating remotely. The business supports luxury and high-end brands through technology-enabled manufacturing and e-commerce solutions.

• You will play a crucial part in supporting legal operations and contributing to the organizational effectiveness of a dynamic team.
• You will be responsible for managing crucial legal documents, coordinating with legal counsel, and ensuring that all administrative tasks are completed efficiently.
• This position requires strong communication skills and the ability to handle sensitive information with discretion.

Jobgether is a company that uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. The system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.

• Manage CxO’s calendar, fielding scheduling requests aligned with team priorities.
• Coordinate meetings, agendas, logistics, and plans with senior leadership.
• Plan and coordinate travel, including transportation and hotel reservations.

Stitch Fix is an online personal styling service that helps people discover styles they love and that fit perfectly. The company pairs expert stylists with AI to meet each client's individual tastes and needs, and was founded in 2011 and is headquartered in San Francisco.

• Schedule meetings and maintain complex calendars.
• Draft emails, presentations, and reports.
• Arrange travel and assist with new hire setups.

ServiceNow is a global market leader providing innovative AI-enhanced technology. They serve over 8,100 customers, including 85% of the Fortune 500, with an intelligent cloud-based platform connecting people, systems, and processes.

• Partner closely with senior executives, providing excellent administrative and operational support.
• Act as a trusted gatekeeper, managing complex calendars and scheduling with an understanding of business priorities.
• Own travel and logistics end-to-end, planning itineraries and coordinating visits, offsites, and internal events.

Vanta helps businesses earn and prove trust by empowering companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful without it; they started in 2018.

• Manage calendars and inbox tasks, coordinate meetings, and handle confidential information with discretion.
• Coordinate and facilitate leadership meetings and quarterly business reviews across time zones.
• Lead cross-functional projects and events, ensuring effective planning and execution.

We are currently looking for a Remote Executive Assistant, Engineering. In this role, you will act as a vital strategic partner to senior executives in the Engineering department, ensuring streamlined communication and operational efficiency.

• Manage and coordinate personal/family calendars, including appointments and activities.
• Produce weekly research packets with summaries on legal, business, and finance topics.
• Support a potential private equity deal by summarizing documents and conducting research.

Assist World provides remote executive assistant services. They value a positive work environment and offer bonuses and raffles to their employees.

• Coordinate executive's calendar and meetings, preventing conflicts.
• Arrange logistics for meetings, events, and outbound activities.
• Organize travel itineraries, aligning with business requirements.

• Own and manage the CEO’s complex calendar across multiple time zones.
• Book and manage domestic and international travel (flights, accommodation, itineraries).
• Assist with preparing and updating slide decks and presentation materials.

Assist World is a fast-paced tech startup. They are looking for someone who enjoys being the operational backbone for a senior leader and thrives in a startup environment.

• Manage executive calendars and coordinate engagements.
• Prepare presentations and correspondence for meetings.
• Serve as liaison between the executive office and stakeholders.

Jobgether uses an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Their system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company.

• Assign tasks to case managers and track progress.
• Transcribe meeting notes and distribute summaries as needed.
• Serve as a point of contact for clients, maintaining professionalism and confidentiality.

Job Duck connects professionals with remote job opportunities with US-based employers. As a lifestyle company, they ensure that everybody working there has a fantastic time, and they've earned the Great Place to Work Certification every year since 2022.

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Maximizing the executive’s time by managing correspondence and drafting documents

Jobgether uses an AI-powered matching process. They ensure applications are reviewed quickly, objectively, and fairly against the role's core requirements.

• Meet all mandated deadlines on complex files.
• Provide an advanced level of support on complex legal matters.
• Efficiently manage the attorney's calendar through Legal Files.

Liberty Mutual strives to create a workplace where everyone feels valued and supported. They foster an inclusive environment with comprehensive benefits, flexibility, and professional development, encouraging employees to make a meaningful impact.

• Provide high-level administrative support, including managing complex calendars and coordinating travel.
• Serve as the primary point of contact for clients and stakeholders, maintaining professionalism.
• Conduct in-depth research and prepare actionable reports on industry trends and practices.

Jobgether connects job seekers with companies using an AI-powered matching process. They ensure applications are reviewed quickly, objectively, and fairly.

• Provide comprehensive administrative support to executives, including managing calendars and scheduling meetings.
• Prepare and organize meeting materials, agendas, and presentations.
• Act as a point of contact between executives and internal/external stakeholders.

Jobgether helps connect businesses with capable teams while contributing to a mission that emphasizes quality and efficiency. They use an AI-powered matching process to ensure applications are reviewed quickly, objectively, and fairly against the role's core requirements.