Manage complex and frequently changing executive calendars across multiple time zones.
Coordinate domestic and international travel, including flights, accommodations, and itineraries.
Anticipate executive needs, resolve scheduling conflicts, and support cross-functional initiatives.
A fast-moving, hypergrowth company is seeking an executive assistant to support its leadership team. They value ownership, resourcefulness, collaboration, and direct communication in a high-trust work environment.
Support the CFO with day-to-day operational and administrative needs, including scheduling, communications, and planning with a bias for speed and accuracy.
Maintain regular in-person availability in San Francisco, CA, and manage complex calendars while proactively handling inbound requests.
Own and improve leadership cadences, prepare agendas, track follow-ups, and coordinate travel and expenses.
GitLab is the intelligent orchestration platform for DevSecOps, enabling organizations to increase developer productivity and accelerate digital transformation. More than 50 million users and over 50% of the Fortune 100 trust GitLab, which fosters a high-performance culture driven by values and continuous knowledge exchange.
Manage complex calendars and competing priorities for executive leadership, anticipating needs proactively.
Coordinate travel, events, and budgets end-to-end while streamlining business operations.
Lead communication and meeting prep, handling sensitive materials with confidentiality.
GoGuardian builds award-winning K-12 learning solutions that promote effective teaching, equitable engagement, and student safety. They are a remote, mission-driven team of diverse employees focused on improving learning environments, with an inclusive culture where people love their colleagues.
Provide administrative support to leadership, including calendar management, travel booking, and expense tracking.
Act as gatekeeper for calendars and coordinate team events and offsites.
Use AI tools and assist cross-functional teams with ad hoc projects.
Homebound is transforming residential construction with technology, enabling anyone to build a home online. We've raised $150M from leading VCs and are scaling quickly across Texas, Colorado, and Florida with a fast-paced, high-growth culture.
Manage complex travel, expenses, and special events for your executives.
Partner with executives to understand priorities and manage complex calendars.
Drive accountability for team initiatives and plan end-to-end offsites.
Twilio delivers innovative communication solutions to hundreds of thousands of businesses and empowers millions of developers worldwide. They are a remote-first company with a strong culture of connection and global inclusion.
Support executive leadership with calendar management and complex logistics across multiple time zones.
Partner with senior leadership during meetings, coordinate travel, and prepare agendas.
Collaborate with the EA team to ensure operational consistency and shared coverage.
Engine is the AI-native platform for intelligent travel, building the proprietary technology and supply behind modern business travel. Serving over 38,000 customers and nearly 2 million travelers, it is recognized as one of Fast Company's Best Workplaces for Innovators and Built In's Best Places to Work.
Own inbox triage, calendar management, travel, and AI briefings.
Work on a 5+3 split shift with live overlap in PST and async prep.
Use AI tools like Claude and ChatGPT to research and manage tasks.
Assist World is a remote-first company that provides virtual assistant staffing solutions to innovative businesses. They foster a culture of autonomy and flexibility, with a 100% remote team and no tracking.
Manage the CEO's inbox, calendar, and travel with proactive follow-through.
Own operations projects end to end, from research to clear recommendations.
Handle personal scheduling and admin tasks independently, reporting progress proactively.
Alljoined is a San Francisco-based neurotechnology research company focused on decoding thoughts from brain activity. The team is small, research-heavy, and fast-moving, with backgrounds from Harvard, MIT, Stanford, and Meta.
Work directly with the Founder to run inbox, calendar, meeting prep, and organizational tasks.
Partner with the People team on contracts, admin, candidate screening, and culture-building.
Handle marketing content coordination and jump on new ideas as they come.
We're one of the fastest-growing Shopify Retention Agencies, helping brands thrive through retention marketing. We've doubled our headcount in the last 4 months to a team of 50, and we're a remote-first company with a driven, positive culture.
Strategic Calendar & Priority Management: Partner with executives to understand priorities, stack-rank requests, and manage complex calendars.
Proactive Time & Workload Insights: Serve as a trusted advisor on time management, anticipating needs with discretion.
End-to-End Travel & Logistics: Oversee complex domestic and international travel, expense reports, and event logistics for leadership meetings.
Twilio provides real-time communications and data solutions to hundreds of thousands of businesses worldwide, empowering developers to build personalized customer experiences. The company is remote-first, headquartered in San Francisco with global presence, and fosters a culture of connection, diversity, and inclusion.
Provide comprehensive administrative and executive support to a senior leader.
Manage complex calendars and serve as a trusted gatekeeper for communications.
Handle travel arrangements, errands, and marketing coordination tasks.
Jobgether is an AI-powered job matching platform that connects candidates with employers. The platform is remote-first and uses technology to streamline hiring.
Provide high-level admin support to the CRO and sales execs, including calendar, travel, expenses, and logistics.
Partner with GTM leadership to streamline communication and prepare materials for revenue meetings.
Anticipate needs, take notes, manage priorities, and support key programs like QBRs and SKO.
Serve as a culture carrier, bringing positive energy and helping the team move fast.
Horizon3 is a remote cybersecurity company that provides autonomous pentesting solutions to help organizations find and fix attack vectors before they are exploited. The team is a fast-growing fusion of former special operations cyber operators and engineers, fostering a culture of respect, collaboration, and results.
Manage complex calendars, domestic and international travel, and expense processes across multiple time zones.
Coordinate board meetings, conferences, corporate events, and executive gatherings end-to-end.
Handle confidential information with discretion while anticipating needs and solving problems proactively.
A technology-driven organization is hiring a Senior Executive Assistant to support its CEO and senior leadership. The company operates in a fast-paced, fully remote environment with a focus on executive support and corporate operations.
Manage, coach, and develop Mercury's Executive Business Partners to ensure high-performing executive support.
Shape executive support operations and drive AI tool adoption to increase team leverage.
Partner with senior leaders to anticipate needs and build scalable systems for executive support.
Mercury is a fintech company that provides banking services through partner banks. It is a high-growth environment focused on innovation, diversity, and operational excellence.
Manage the agency owner's inbox, calendar, and administrative tasks with attention to detail.
Prepare manual reports from internal systems and maintain trackers for leads and follow-ups.
Learn and support workflows across CRM tools while documenting processes and SOPs.
Scale Army Careers provides remote executive support staffing for U.S.-based clients. This contractor role supports an established insurance agency with an 18-person team and a long-standing market presence.
Provide executive support to the CEO including calendar management, travel coordination, and meeting preparation.
Maintain company systems and project data in Airtable, Trello, and SharePoint while supporting vendor and team operations.
Support event-related administrative tasks, vendor research, and content organization in a deadline-driven remote environment.
20four7VA is a virtual assistant staffing company connecting offshore independent contractors with clients worldwide. It offers competitive rates, weekly payments, free training, and a supportive contractor community.
Manage the Founder's calendar and logistics using Notion, ensuring smooth coordination of meetings, travel, and events.
Drive project execution and track deliverables across teams, capturing action items and following up to close every loop.
Set up tools and systems for the executive team, including AI apps, Slack workflows, and Notion databases.
Goop is a lifestyle platform founded by Gwyneth Paltrow, offering beauty, fashion, food, and curated content. The company has grown from a weekly newsletter to a multi-faceted brand with retail stores, events, and media productions.
Manage multiple email accounts across Google and Outlook to organize inboxes and flag priorities.
Provide executive administrative support including calendar management, task tracking, and meeting coordination.
Assist with client workflow coordination and documentation to improve business efficiency.
20four7VA connects offshore independent contractors with clients worldwide to deliver remote services in developed markets. The company offers free training, upskilling, constant support, and a vibrant community.
Manage executive calendars and priorities to align leadership time with strategic initiatives.
Coordinate leadership and board meetings by preparing agendas and follow-up items.
Support executive communications by drafting correspondence and triaging requests.
Patriot is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. With over 2,100 employees in 150+ locations across 45+ states, they maintain a collaborative culture where each agency preserves its own identity.
Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones.
Handle email correspondence, draft communications, prepare reports and presentations.
Organize digital files, coordinate projects, and ensure timely completion of deliverables.
Nimblerx technology helps independent and regional pharmacies modernize workflows and improve patient care. It is part of Swoop and fosters a collaborative, fast-paced remote culture.